Non-Profit Accountant

Position Summary

The Accounting & Payroll Specialist is responsible for a variety of accounting and administrative functions while ensuring compliance with established accounting procedures and internal controls. Reporting to the Accounting Manager, this position supports the organization's financial operations through accounts payable, accounts receivable, payroll, grant reporting, reconciliations, and general accounting activities.

• Process cash receipts and research payment inquiries as needed.
• Maintain accurate accounts receivable records and customer account balances.
• Partner with internal departments to ensure accurate donor/customer acknowledgment and financial records.

• Manage the full accounts payable process from invoice receipt through payment.
• Review invoices for proper coding, approvals, and supporting documentation.
• Verify invoices have not previously been paid.
• Match purchase documentation, receiving records, and vendor invoices as applicable.
• Process corporate credit card transactions and reconcile receipts.
• Code expenses according to the chart of accounts and approved budgets.
• Enter vendor invoices and payments into the accounting system.
• Respond to vendor inquiries and resolve payment discrepancies.

• Process bi-weekly payroll accurately and on schedule.
• Prepare payroll reports and maintain payroll documentation.

• Prepare journal entries and assist with general ledger maintenance.
• Perform monthly balance sheet reconciliations.
• Maintain organized documentation supporting all financial transactions.
• Assist with grant accounting and financial reporting.
• Support annual audit preparation, tax reporting, budgeting, and other financial projects.
• Assist with inventory accounting, special projects, and organizational initiatives.
• Recommend process improvements to strengthen accounting procedures and internal controls.
• Perform additional accounting and administrative duties as assigned.

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Minimum of 2-3 years of progressive accounting experience.
• Strong experience with accounts payable and general accounting processes.
• Understanding of accounting principles, journal entries, and general ledger activity.
• Experience with ERP or accounting software (Net Suite experience preferred).
• Proficient in Microsoft Excel and Microsoft Word.
• Excellent organizational, communication, and problem-solving skills.
• Ability to exercise sound judgment while maintaining confidentiality.

• Experience processing payroll.
• Exposure to grant accounting or project accounting.
• Experience preparing audit support documentation.
• Familiarity with AP automation platforms and ERP systems.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and commitment to accuracy.
• Comfortable working both independently and collaboratively within a team.

• Primarily office-based with extended periods of computer work.
• Occasional lifting of office materials up to approximately 50 pounds.
• May occasionally work outside normal business hours to support month-end, audit, or special projects.
• Regular interaction with internal departments, vendors, customers, volunteers, and other stakeholders requiring a professional, service-oriented approach.

Determining compensation for this role at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy…