Accounting Associate

Job Summary KLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.

Essential Functions, Duties, and Responsibilities Accounts Receivable Apply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.

Research and resolve short-pays, unapplied cash, payment discrepancies and escalate root-cause issues with Customer Care Department.

Perform desktop check deposit process. Accurately perform the Canadian customer check deposit process;
Confirm all deposits are properly credited into the company’s bank account

Accounts Payable Create and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.

Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.

Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.

Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.

Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.

Perform full-cycle cash disbursement processes according to department policy and procedure;
Includes initiating domestic and international payments by check, ach and/or wire, voiding/canceling payments, and internally clearing payments;
Match remittance documentation to payments;
Maintain department payment registers to record all payments issued or voided/canceled.

Concur responsibilities

Audit & approve expense reports according to company policies, procedures and timelines

Address expense report questions from employees in a courteous, knowledgeable, and timely manner

Coordinate resolution of non-compliant expense reimbursements

Perform daily extract to SAP and balance nightly interface totals;
Coordinate and escalate variances or system issues.

Other responsibilities

Prepare and distribute the daily loan balance and/or weekly cash reports

Assist with weekly/monthly reconciliations, process payments and report on internal and external vendors

Complete required general ledger journal entries and general ledger account reconciliations within specified timelines

Assists as needed with Company audits requests for support

Perform month end procedures and other departmental job duties as assigned

Identify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.

Document and maintain up-to-date standard operating procedures for AR/AP processes.

Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.

Educational and Experience Requirements High school diploma or equivalent.

Two years AR/AP experience or equivalent combination of education and experience.

Proficient user of Microsoft Office applications

Prior experience in SAPBasic mathematical concepts (add, subtract, multiply, divide)
Knowledge, Skills, and Abilities Strong attention to detail for high-volume transaction processing, cash application, and reconciliations.

Adhere and support KLS Martin’s quality and safety policies and procedures.

Ability to retrieve and interpret documentation.

Able to work in a team setting and independently under minimum supervision

Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.

Problem solving & Decision Making / Adaptability & Flexibility High level of customer service displaying positive attitude.

Ability to work with minimal supervision.
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