Construction Accountant

Job Description

Job Description

Commercial Construction Company is seeking an experienced construction accountant to own the day-to-day accounting for the company and its affiliated entities. Reporting directly to the CFO, this role oversees the full transactional cycle to include job cost, project billing, accounts payable and receivable, subcontractor commitments, and month-end close support across a multi-entity group. Success in the role is measured by the timeliness of monthly close and billing submissions and the integrity of job cost and balance-sheet detail.

• Set up new jobs in the accounting system (Quick Books) and in Procore, with the correct cost structure and cost codes.
• Track and account for retainage held and retainage receivable on every contract.
• Monitor subcontractor commitments in Procore for accuracy and apply vendor invoices against the correct commitments.
• Maintain job cost expense audit trails so every cost ties back to a source document, job, and cost code.
• Flag under-billed jobs so the team can accelerate billings when needed.

• Confirm billings are submitted on time by the PM to meet owner pay-Final date to receive applicationss and contractual billing cycles.
• Track accounts receivable aging and lead collections on past-due balances.
• Deposit checks and record payments against open balances.

• Oversee accounts payable – vendor invoices, subcontractor pay applications, and expense processing, each coded to the correct job and cost code.
• Process payments (pay bills) in accordance with approved AP report issued by CFO.
• Confirm W-9 and Certificate of Insurance (COI) compliance before releasing payment to subcontractors and vendors.
• Track subcontractor retainage payable and coordinates its release at closeout.
• Prepare and file annual 1099s for subcontractors and vendors.
• Support the annual workers’ compensation and general liability payroll-based audits.

• Maintain the chart of accounts and the general ledger; ensure all transactions are recorded accurately and on time.
• Reconcile company credit cards – research and substantiate transactions and maintain job cost expense audit trails.
• Track certificates of insurance issued to owners and collected from subcontractors.

• Prepare schedules and support the year-end audit/review led by the CFO.
• Oversee all renewals of business licensing.
• Administer and optimize the construction ERP/accounting systems (Procore, Quick Books); maintain job-cost linking in Paychex (payroll processing is handled separately).

• 5+ years of accounting experience, including 3+ years in construction / with a general contractor.
• Hands-on command of construction job cost accounting, AIA-style progress billing / pay applications, and retainage (held and payable).
• Familiarity with percentage-of-completion accounting and WIP concepts (to support the CFO), 1099 preparation, and W-9 / COI compliance.
• Strong reconciliation discipline and attention to detail — this role sits close to cash, and a missed pay-app deadline is a cash-flow event, not a clerical one.
• Ability to manage a high-volume transactional workload across multiple entities and hold deadlines during an active integration.
• Bachelor’s degree in accounting or equivalent construction-accounting experience. CPA not required.
• Proficiency with Procore, Quick Books, and Paychex Flex; experience using these systems in a construction accounting environment is strongly preferred