Accounts Payable Specialist Jacksonville, FL

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Jacksonville, Florida in a fully on-site contract-to-permanent role. This position supports high-volume payables operations within a construction-focused environment and requires someone who can manage invoice processing with accuracy, maintain strong vendor relationships, and keep payment activity moving efficiently. The ideal candidate brings solid experience with accounts payable procedures, cost coding, and construction documentation, along with the communication skills needed to work closely with project teams and internal stakeholders.

Responsibilities include processing a large volume of vendor invoices, reviewing supporting documentation, and entering transactions accurately into the accounting system. Proper account and cost codes must be assigned to invoices to ensure expenses are recorded correctly across projects and departments. Payment cycles, including ACH transactions and check runs, must be prepared and executed while meeting established deadlines and payment terms.

Construction-related billing documents such as AIA forms, subcontract agreements, and subcontractor paperwork must be reviewed for completeness and compliance. Lien waivers, lien releases, and related records must be tracked to support payment processing and reduce project risk. Communication with vendors, project managers, and internal teams is required to resolve discrepancies, clarify invoice details, and address outstanding items. Organized accounts payable files must be maintained, and documentation must be audit-ready and aligned with company policies.

Process improvements within the payables function and assistance with accounting system activities such as Sage 300 usage and related workflow updates are also required.