Fire​/Rescue Administration Supervisor

Administration Supervisor

Jacksonville Fire and Rescue is actively seeking an Administration Supervisor.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is advanced administrative technically varied and complex Fire and Rescue Department clerical functions in reviewing, processing, auditing and maintaining Fire/Rescue Dept. payroll, accounting, grants, procurement, account receivables, and account payable transactions, records, and reports at the supervisory level. Plans, organizes, assigns, monitors, reviews and evaluates the work of assigned staff. Work requires knowledge of techniques, methods, and procedures used in performing technical administrative related functions which involves the operation of standard office equipment and is learned on the job and through specialized training.

Experience is usually gained through a combination of training and experience in the Fire and Rescue Department. Contacts require basic courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions or obtain clarification. The work is semi-routine where tasks are covered by procedures or precedents, and although patterned, some latitude is permitted to consider and choose the most appropriate technique, method, or procedure to follow.

Work is performed in an office environment. The physical demands consist mainly of sitting or standing at a workstation for extended periods of time. Operates standard office equipment and a computer using word processing, spreadsheet, email and financial accounting software applications, and occasionally lifting and moving light objects. The work is performed under limited supervision.

• Plans, organizes, schedules, assigns, monitors, reviews and evaluates the work of assigned staff.
• Schedules and conducts training of staff in operation of equipment, changes in procedures, and changes in rules and regulations that govern the work performed.
• Inspects reviews and/or maintains a complex record system involving varied administrative processes involving payroll, accounting, grants, procurement, account receivables, and account payable transactions in compliance with local, state and federal guidelines.
• Reviews, audits, processes and submits various financial payments through the various accounting systems of the City.
• Prepares journal entries into the City's electronic accounting system.
• Processes payments and/or checks for employees, vendors, grant agencies, and external customers.
• Processes pay, direct deposits, child support, insurance, or credit union deductions, name and address changes, workers compensation, leave rollback/sellback and other related payroll transactions.
• Calculates and processes retro payments owed to employees.
• Operates standard office equipment and a computer using word processing, spreadsheet, email and financial accounting software applications.
• Recommends, coordinates, and implements Fire and Rescue Department administrative practices and procedures to facilitate work processes and accomplish unit activities.
• Interprets laws, rules, regulations, and policies for the purpose of answering inquiries, resolving complaints, or to resolve work related problems.
• Performs related work as required. Requires a thorough knowledge of uniformed firefighter's collective bargaining agreement language involving multiple incentive and supplemental payments, type, frequency and amount of such payments, and an understanding of their calculations.
• Prepares correspondence relating to Fire and Rescue administrative activities for the purpose of presenting information or resolving complaints or work related problems.
• Maintains administrative records and files.
• Demonstrates proficiency in the City of Jacksonville's competencies.
• Performs related duties as required.

• Knowledge of payroll, accounting, grant management, procurement, account receivables, and account payables principles, practices, procedures, and methods.
• Knowledge of techniques, methods and procedures in computer and software operations specific to the Fire and Rescue Department.
• Knowledge of supervisory practices.
• Skill in making and verifying mathematical calculations.
• Skill in processing payroll and other financial transactions and maintaining fiscal records using a financial accounting software system.
• Skill in operating standard office equipment.
• Ability to apply accounting and payroll knowledge to work assignments.
• Ability to use word processing, spreadsheet, email and related software applications.
• Ability to analyze and audit accounting, payroll, leave, grant, and procurement data.
• Ability to read,…