Bookkeeper

Job Description

Elevate On Track is seeking a dependable, detail-oriented Bookkeeper to support the day-to-day accounting activities of our shared-services team and affiliated operating companies. Reporting to the Controller, this position is responsible for accurate and timely transaction processing, project accounting, accounts payable, bank activity, financial-report distribution, and accounting administration. The ideal candidate is organized, comfortable working across multiple entities and projects, and committed to strong internal controls, responsive service, and accurate financial records.

• Administer assigned RAMP processes, records, user support, and routine system maintenance in accordance with established procedures.
• Review entries for accuracy and completeness, resolve routine discrepancies, and elevate system or process issues to the Controller.
• Maintain supporting documentation and assist users with consistent adoption of required workflows.

• Maintain organized accounting records, schedules, standard operating procedures, and supporting documentation.
• Assist with internal and external audits by gathering documentation, responding to information requests, and tracking open items.
• Train and support team members on accounting processes, documentation requirements, coding practices, and system workflows.
• Review transactions and processes for completeness, proper authorization, accurate coding, and adherence to internal controls.
• Identify recurring errors or process gaps and recommend practical improvements to the Controller.

• Support project billing activities, including preparation, review, and submission of invoices and required backup documentation.
• Monitor accounts receivable, maintain aging information, follow up on outstanding balances as directed, and communicate collection concerns.
• Process project-related accounts payable, verify coding and approvals, and match invoices to purchase orders, work orders, or other supporting records.
• Create and maintain jobs in the accounting system and complete work order entry accurately and timely.
• Research and resolve billing, receivable, payable, job-cost, and work-order discrepancies in coordination with project and operations teams.
• Maintain accurate project records to support job-cost reporting and month-end close activities.

• Receive, review, code, and enter vendor invoices; confirm appropriate approvals and supporting documentation before payment.
• Monitor invoice due dates, vendor statements, credits, and outstanding items to help ensure timely and accurate payments.
• Prepare the weekly check run and related payment reports for Controller review and approval.
• Process approved payments, distribute remittance information, and maintain complete payment records.
• Respond to vendor inquiries and reconcile account discrepancies professionally and promptly.

• Prepare and distribute monthly budget reports and related accounts receivable information to designated leaders.
• Assist with recurring financial schedules, account reconciliations, variance research, and month-end reporting.
• Verify report accuracy, maintain distribution lists, and follow up on questions or corrections.
• Provide timely financial information and supporting detail to the Controller and operational leaders.

• Review and process daily bank-feed transactions, ensuring accurate account and entity coding.
• Match deposits, payments, transfers, and other bank activity to supporting records.
• Perform daily or routine bank reconciliations, research unmatched items, and promptly report unusual or unresolved activity.
• Support monthly bank reconciliation and close processes by maintaining complete, current records.

• Protect confidential company, employee, customer, vendor, and financial information.
• Build effective working relationships with accounting, project, operations, and leadership teams.
• Meet recurring deadlines and manage competing priorities with minimal supervision.
• Perform other accounting and administrative duties as assigned by the Controller.

• Associate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
• At least three years of bookkeeping or accounting support experience, including accounts payable and account reconciliation.
• Working knowledge of general accounting principles and transaction controls.
• Strong proficiency with Microsoft Excel, Google Workspace (including Google Sheets), and Quick Books, with experience using accounting or ERP software.
• Demonstrated accuracy, organization, follow-through, and ability to meet recurring deadlines.
• Effective written and verbal communication skills and sound judgment when handling confidential information.