Accounts Payable Manager

Accounts Payable Manager

The Accounts Payable Manager leads the full procure-to-pay cycle, oversees a team of accounts payable specialists, and ensures accurate, timely, and compliant processing of all vendor-related transactions. This role combines hands-on operational ownership with team leadership, vendor relationship management, and active participation in financial reporting and process improvement initiatives within a dynamic, growth-oriented environment.

Responsibilities:

• Oversee the entire procure-to-pay process from invoice receipt through payment execution, ensuring accuracy, completeness, and timeliness in all transactions.
• Lead, manage, and mentor the accounts payable team, setting clear objectives, conducting performance evaluations, and supporting professional development to build and maintain a high-performing function.
• Develop and maintain strong relationships with vendors, including establishing new accounts and promptly resolving invoice or payment discrepancies.
• Produce annual 1099 forms for vendors and subcontractors, ensuring compliance with applicable reporting requirements.
• Assist in preparing financial reports related to accounts payable, including aging reports and cash flow forecasts, and contribute to overall financial management and strategy.
• Reconcile accounts payable and vouchers payable aging reports to the general ledger to ensure accuracy and completeness of financial records.
• Ensure the team's work adheres to internal controls, company policies, and external regulations affecting the accounts payable function, including support for auditing processes and maintaining documentation for compliance.
• Manage vendor onboarding to ensure standard terms and conditions are documented and W-9 forms are collected and maintained.
• Manage the schedule of disbursements to optimize cash flow while ensuring timely payments to vendors and suppliers.
• Serve as the primary point of contact for resolving complex accounts payable issues, including vendor disputes and internal discrepancies.
• Review vendor invoices to ensure accurate accrual and application of sales and use taxes.
• Prepare accounts payable accruals for materials received and freight charges incurred but not invoiced at month-end close.
• Collaborate on process improvement initiatives aimed at streamlining accounts payable procedures and enhancing overall efficiency and accuracy.
• Maintain, replenish, and reconcile the petty cash fund as required.
• Supervise and manage Accounts Payable Specialists, providing direction, coaching, and support to ensure operational excellence.

Essential

Skills:

• Bachelor's degree in Accounting, Finance, or a related field strongly preferred.
• 7+ years of experience in accounts payable or related accounting functions.
• 2+ years of supervisory or team leadership experience.
• Strong understanding of accounting principles, accounts payable processes, and financial reporting practices.
• Hands-on experience with accounts payable operations, including three-way match, reconciliation, and general ledger interaction.
• Proficiency with accounting systems and Microsoft Office applications, particularly Excel, including use of pivot tables.
• Strong analytical, problem-solving, and decision-making abilities.
• Demonstrated ability to prioritize tasks, manage multiple responsibilities, and work effectively in a fast-paced environment.
• High level of attention to detail and accuracy, with the ability to meet deadlines under pressure.
• Commitment to ethical conduct and professional integrity in all financial operations.
• Proven ability to supervise and develop accounts payable staff.

Additional Skills &

Qualifications:

• Experience with Infor Syteline or a similar ERP system is preferred.
• 2+ years of accounting experience within a manufacturing or plant environment is a plus.
• Ability to support organizational change initiatives and business growth aligned with strategic goals.
• Experience producing annual 1099s and managing vendor tax documentation such as W-9s.
• Background in optimizing cash flow through effective disbursement scheduling.
• Demonstrated capability in process improvement and streamlining financial procedures.
• Strong vendor relationship management skills, including dispute resolution and issue escalation.

Work Environment:

This is an onsite position located on the north side of Jacksonville, working within a large, growth-oriented organization. The environment is fast-paced and offers significant opportunity to lead and transform the accounts payable team. You will work…