Accounts Payable Manager

Job Title:

Accounts Payable Manager

Job Description

The Accounts Payable Manager leads the full procure-to-pay cycle, oversees a team of accounts payable specialists, and ensures accurate, timely, and compliant processing of all vendor-related transactions. This role combines hands-on operational ownership with team leadership, vendor relationship management, and active participation in financial reporting and process improvement initiatives within a dynamic, growth-oriented environment.

Responsibilities

+ Oversee the entire procure-to-pay process from invoice receipt through payment execution, ensuring accuracy, completeness, and timeliness in all transactions.

+ Lead, manage, and mentor the accounts payable team, setting clear objectives, conducting performance evaluations, and supporting professional development to build and maintain a high-performing function.

+ Develop and maintain strong relationships with vendors, including establishing new accounts and promptly resolving invoice or payment discrepancies.

+ Produce annual 1099 forms for vendors and subcontractors, ensuring compliance with applicable reporting requirements.

+ Assist in preparing financial reports related to accounts payable, including aging reports and cash flow forecasts, and contribute to overall financial management and strategy.

+ Reconcile accounts payable and vouchers payable aging reports to the general ledger to ensure accuracy and completeness of financial records.

+ Ensure the team's work adheres to internal controls, company policies, and external regulations affecting the accounts payable function, including support for auditing processes and maintaining documentation for compliance.

+ Manage vendor onboarding to ensure standard terms and conditions are documented and W-9 forms are collected and maintained.

+ Manage the schedule of disbursements to optimize cash flow while ensuring timely payments to vendors and suppliers.

+ Serve as the primary point of contact for resolving complex accounts payable issues, including vendor disputes and internal discrepancies.

+ Review vendor invoices to ensure accurate accrual and application of sales and use taxes.

+ Prepare accounts payable accruals for materials received and freight charges incurred but not invoiced at month-end close.

+ Collaborate on process improvement initiatives aimed at streamlining accounts payable procedures and enhancing overall efficiency and accuracy.

+ Maintain, replenish, and reconcile the petty cash fund as required.

+ Supervise and manage Accounts Payable Specialists, providing direction, coaching, and support to ensure operational excellence.

Essential Skills

+ Bachelor's degree in Accounting, Finance, or a related field strongly preferred.

+ 7+ years of experience in accounts payable or related accounting functions.

+ 2+ years of supervisory or team leadership experience.

+ Strong understanding of accounting principles, accounts payable processes, and financial reporting practices.

+ Hands-on experience with accounts payable operations, including three-way match, reconciliation, and general ledger interaction.

+ Proficiency with accounting systems and Microsoft Office applications, particularly Excel, including use of pivot tables.

+ Strong analytical, problem-solving, and decision-making abilities.

+ Demonstrated ability to prioritize tasks, manage multiple responsibilities, and work effectively in a fast-paced environment.

+ High level of attention to detail and accuracy, with the ability to meet deadlines under pressure.

+ Commitment to ethical conduct and professional integrity in all financial operations.

+ Proven ability to supervise and develop accounts payable staff.

Additional

Skills & Qualifications

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