Accounts Payable Specialist Jacksonville, FL | Robert Half

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a construction and contractor organization working fully on-site in Jacksonville, Florida. This Contract position is ideal for someone who can manage high-volume invoice activity, maintain accurate financial records, and communicate professionally with vendors and internal teams. The role will focus on timely payment processing, account coding, reconciliation work, and day-to-day administrative support tied to accounts payable operations.

Responsibilities:

• Review, code, and enter invoices with accuracy while matching charges to the appropriate accounts and purchase orders.

• Process vendor payments through ACH and check runs, ensuring disbursements are completed on schedule and documented properly.

• Reconcile credit card activity and statements, investigate discrepancies, and prepare records for approval and posting.

• Handle daily cash receipts, bank deposit activity, and related data entry to keep financial information current and organized.

• Maintain accounts payable files by scanning, copying, and storing supporting documentation for easy retrieval and audit readiness.

• Use Microsoft Dynamics 365 Business Central and Excel to track transactions, update records, and prepare routine payment information.

• Respond to inbound calls and payment-related questions from vendors and internal staff with professionalism and clear follow-up.

• Sort incoming mail and organize daily financial correspondence, receipts, and payable documents for processing.

• Support ongoing departmental updates to workflows or systems by completing assigned accounts payable tasks and keeping records accurate during changes.