Accounts Payable Coordinator

Why Renovo?

Renovo Solutions is a nationwide healthcare and life sciences technology management company. We offer a range of opportunities for employees to grow within the company. With a presence in 40+ states and a growing international footprint, we provide comprehensive solutions for managing and maintaining the equipment our clients depend on. We prioritize investing in our employees’ development, offering various phases and advancement paths.

Through ongoing training, mentorship programs, and a supportive work environment, we foster professional growth and promote from within. Join our team to make a difference while advancing your career with Renovo.

The Accounts Payable Coordinator runs the purchase order and invoice cycle on the Enterprise Laboratory Instrument Services (ELIS) program. Purchase orders raised, receipts matched, invoices verified and vendors paid to terms, across every site in the region.

• Raise and issue purchase orders from approved requisitions, with correct vendor, price, coding, cost centre and asset reference.
• Confirm the purchase order matches the quote and the contract price before issue.
• Maintain open purchase order status and close what is complete, so the open commitment position is accurate.
• Chase purchase orders that stall in approval or at the vendor.

• Match invoice to purchase order and to receipt, and investigate any of the three that do not agree.
• Confirm evidence exists that the work was performed and documented before approving an invoice. Do not approve on a signature alone.
• Route invoices to the site for work confirmation where the evidence is not already in the system of record.
• Process approved invoices for payment to agreed terms, and track payment performance.
• Hold and query invoices that do not meet the standard, and record why rather than paying to clear a backlog.

• Resolve price, quantity and scope discrepancies with the vendor directly.
• Process credits, rebills and corrections, and confirm they land.
• Escalate to the Sourcing Coordinator where a discrepancy is a contract or price problem rather than an invoicing error.
• Escalate to the Director where a vendor pattern of incorrect invoicing emerges.

• Reconcile work order completion data against invoices with the Master Data Analysts.
• Reconcile the open purchase order and accrual position at period end.
• Provide spend, commitment and payment data for site budget cycles, client reporting and audits.
• Flag spend that appears outside the entitlement position so it can be investigated rather than absorbed.

• Maintain segregation of duties between requisition, approval and payment.
• Meet client procurement policy and Renovo financial control requirements.
• Maintain a traceable record from requisition to payment for every transaction.
• Support internal and client audits with that record.

• Escort is a standing expectation of every role on this program. When present at a client site, escort and host OEM and third-party personnel on request, regardless of whose scope the instrument sits in.
• Confirm third-party personnel are inducted, badged, and compliant with client site access and safety requirements before they enter a laboratory.
• Confirm the work performed matches what was authorised and the service record is complete before the third party leaves site.
• Escalate immediately where a third party arrives unannounced or attempts work outside the authorised scope.

• 2+ years of experience in accounts payable, purchase order processing or a comparable transactional finance role.
• Demonstrated experience matching invoice to…