Office Coordinator

A growing organization is seeking an individual to manage the daily coordination of office operations and support functions in the Jacksonville, Florida area. This role involves a combination of light human resources tasks, such as assisting with onboarding and benefits administration, alongside responsibilities related to real estate or property leasing. The position is designed with growth in mind, offering opportunities to expand responsibilities as the organization grows.

• Human Resources Support
  • Assist with the onboarding process for new employees, including orientation and paperwork completion.
  • Support benefits administration by helping employees understand their options and assisting with enrollment processes.
  • Maintain accurate employee records and documentation.
• Real Estate & Leasing Support
  • Coordinate with property managers and landlords to manage office space leases and related agreements.
  • Assist in the negotiation and review of lease terms and conditions.
  • Support the planning and logistics of office relocations or expansions.
• Office Operations
  • Oversee the maintenance and organization of office facilities and supplies.
  • Coordinate with vendors and service providers for office-related needs and services.
  • Ensure a safe and functional work environment by maintaining office equipment and addressing any facility issues.

• High school diploma or equivalent required; additional education in HR or real estate a plus.
• Prior experience in office coordination, HR support, or property management preferred.
• Strong organizational skills and attention to detail.
• Effective communication skills with internal stakeholders and external partners.
• Ability to manage multiple priorities and adapt to changing operational needs.

This role is structured to evolve as the organization grows. As additional responsibilities arise, the individual may:

• Support multiple office locations and standardize office operations across sites.
• Provide input into office planning and readiness for new locations.
• Progress into a senior or regional office leadership role as operational needs expand.