Operations Assistant

We are hiring on behalf of our client for an Operations Assistant.

Our client is seeking a highly organized, detail‑oriented, and customer‑focused professional to support daily office operations within a dynamic and fast‑paced insurance environment. This role is ideal for someone looking to grow their career while contributing to efficient workflow, excellent customer service, and overall operational success.

As the Operations Assistant, you will often serve as one of the first points of contact for visitors and callers. You will play a key role in ensuring smooth day‑to‑day office functions, supporting both internal teams and external clients through administrative coordination, communication management, and operational support.

Responsibilities:

+ Greet all visitors and provide assistance as needed.

+ Manage incoming and outgoing mail and packages, including Fed Ex and UPS.

+ Route phone calls to appropriate employees, handling 100-200 calls per day.

+ Schedule and manage meeting room calendars.

+ Order office supplies weekly.

+ Perform mail routing processes, including scanning and document management.

+ Cover calls and mail routing for multiple locations as needed.

Essential Skills

+ Proficient in MS Outlook, Word, Excel, and Adobe.

+ Excellent written and verbal communication skills.

+ Strong administrative and customer service skills.

+ Ability to multi-task and remain detail-oriented.

+ Minimum of 1 year experience in administrative, receptionist, or customer service roles.

Additional

Skills & Qualifications

+ Bachelor's or associate degree preferred.

+

Experience with computers, Microsoft Office, and email management.

+ Interest in career growth within the insurance industry.

APPLY NOW!!!

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Final date to receive applications

This position is anticipated to close on Mar 3, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.