Office Operations Assistant

Operations Assistant

We are seeking a dependable, sharp, and adaptable Operations Assistant to serve as the right hand to ownership and help keep daily operations running smoothly. This is a highly visible, hands‑on role supporting accounting, billing, sales support, and general office operations. The right person will be someone who enjoys variety, can shift gears quickly, and takes pride in being the person who keeps the wheels turning.

This position is especially critical as key team members transition toward retirement and leave coverage, so strong training aptitude and a long‑term mindset matter here.

This isn’t a clock‑punching job. The person who succeeds here will be:

• A Proactive Learner: A fast learner who asks smart questions.
• Resilient:
  Calm under pressure when priorities shift (because they will).
• Intuitive:
  Someone who can read the room and adjust accordingly.
• Character‑Driven:
  Honest, dependable, and grounded.
• Business‑Minded:
  Someone who understands the balance between customer satisfaction and company profitability.
• An Owner:
  Comfortable taking ownership rather than waiting to be told every next step.

Salary
: $18 - $20 per hour

Shift
:
First

Work hours
: 8 AM - 4 PM

Education
:
High School

• Financial Support
  :
  Process purchase orders, invoices, and billing accurately; support accounts payable and accounts receivable functions.
• Data & Sales
  :
  Enter and manage data within the CRM system; assist with sales support activities and order documentation.
• Organization
  :
  Maintain organized digital and written records.
• Communication
  :
  Communicate professionally with internal team members and external customers.
• Executive Support
  :
  Provide administrative support to leadership as a direct assistant.
• Redundancy
  :
  Cross‑train across accounting, payroll, billing, and operational processes to support the team during transitions.
• Adaptability
  :
  Respond to shifting priorities and fast‑moving daily needs.

• Quick Books
• In‑house CRM
• Microsoft Word
• AI tools and technology (training provided)

Note: strong typing, attention to spelling/detail, and general computer confidence are must‑haves.

• Invoices
• Quick Books
• Office Support
• Problem Solving
• Oral Communication
• Microsoft Office
• Organization
• Prioritizing
• CRM (2 years of experience is required)
• Excel
• Answering Phones
• Accounts Payable

• Years of experience: 2 years
• Experience level:
  Entry Level

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact