Administrative Assistant

Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our team. We are seeking a dedicated individual to provide essential administrative support to our property management team.

Associa offers a competitive benefits package to our full‑time employees including medical, dental, and vision insurance, 401(k), disability insurance, and support with wellness and development initiatives. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

Onsite at our community and branch offices in an office setting, interacting with residents, guests, vendors and staff.

• Provide crucial administrative support to the property management team, ensuring smooth day‑to‑day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

• Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, and clients.
• Able to work effectively with others in person and in group settings.
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED required.
• At least one year of directly related or closely related experience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.