Administrative Assistant II

administrative assistant ii/jakcsonville

solera is a global leader in data and software services that strives to transform every touchpoint of the vehicle lifecycle into a connected digital experience. In addition, we provide products and services to protect life’s other most important assets: our homes and digital identities. Today, solera processes over 300 million digital transactions annually for approximately 235,000 partners and customers in more than 90 countries.

Our 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation. For more information, please visit

the reception role is responsible to welcome and direct visits, answer phone calls, schedule appointments, and maintain a clean and organized office. They also handle administrative tasks such as sorting mail, managing office supplies and providing general support to other staff members. A qualified candidate should possess strong communication skills, professionalism, and an accessible attitude, and also be organized, detail‑oriented, and capable of multitasking in a fast‑paced environment.

• greet and coordinate all guests to the solera office, including set‑up of conference rooms and meetings
• support facilities team with administrative tasks such as tracking and maintaining files
• welcome clients, prospective candidates, and other visitors
• communicate with vendors and schedule when needed
• maintain security by screening, registering, and referring visitors to the appropriate person
• forward voicemails to the appropriate department
• set up new employees with an employee access badge
• assist with ordering and maintaining office supplies for the site
• assist staff in the implementation and organization of internal and building‑to‑building moves
• assist with the initiation of purchase orders as requested by management or other involved parties
• take maintenance requests, distributing and closing out work orders as required; coordinate service requests as needed
• responsible for shipping, receiving, and distribution of external and inter‑office packages
• responsible for sorting and sending out mail
• maintain confidentiality
• perform other duties as assigned

• any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job will be considered
• high school diploma or general education degree (ged)
• minimum of 1 year of experience in a similar reception and/or facilities role
• must have hands‑on experience with ms office applications (word, excel, power point); knowledge of other software applications
• must be reliable and a team player
• ability to effectively communicate with all levels of the company and general public, both verbally and in writing
• ability to demonstrate a courteous, tactful, and professional approach with employees and external customers and vendors
• ability to accurately complete tasks/projects within allowed time frames
• ability to orchestrate multiple activities simultaneously
• ability to perform special assignments as requested by management
• ability to efficiently organize, manage, and coordinate meetings and events
• ability to work both independently and as part of a team
• ability to maintain confidentiality

solera holdings, inc., and its us subsidiaries (together, solera) is an equal employment opportunity employer. The firm's policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The firm also prohibits harassment of applicants or employees based on any of these protected categories.