Fleet Asset Administrator

Job Description - Fleet Asset Administrator (260000Z8)

Fleet Asset Administrator - 260000Z8

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials, including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture where career development is encouraged, excellence is rewarded, and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

The Fleet Asset Administrator assists drivers with inquiries and provides a positive customer experience. This is accomplished partly by administering the end-to-end lifecycle of the division’s light‑duty and heavy‑duty vehicles. Performance is governed by internal and external policy compliance as directed by the organizational Fleet Management Strategies defined by the Company Fleet Manager.

• The Fleet Asset Administrator will facilitate resolving calls from drivers related to company‑owned car registrations, tolls, tickets, insurance, vehicle recalls, etc.
• This role is responsible for maintaining data integrity according to policy, which includes database maintenance (assignments, vehicle location, etc.), maintaining and auditing company‑owned vehicle assignments, assisting with annual budgeting guidance for vehicle replacements, updating systems (i.e., Oracle, WEX, Wheels), manage division vehicle custodians, and verifying the accuracy of vehicles by tax jurisdiction.
• The Fleet Asset Administrator will provide projections to the Fleet Manager for the consolidated order process. This role will manage new vehicle receipts & deliveries, tags, titles, fuel cards, and insurance cards. The Administrator will ensure dealer receipt, driver receipt, VMS setup, and the asset in‑service process.
• The Fleet Asset Administrator will ensure compliance with the title management policy developed by the Fleet Manager.
• The Fleet Asset Administrator is responsible for license & registration support, including proactively processing renewals, coordinating driver requirements (i.e., inspections), processing title transfers, contacting drivers for missing registration requirements, liaison with the tax department (see tax responsibility), and managing specialty registration requests (e.g., IRP)
• The Fleet Asset Administrator is responsible for the quality of data to meet all regulatory requirements for IFTA (International Fuel Tax Agreement) and HHUT (Heavy Highway Use Tax, aka Form 2290) filings. In addition, they will maintain the data supporting accurate and timely property tax bill processing.
• The Fleet Asset Administrator will issue fuel cards, manage driver fuel card agreements, make updates to fuel cards (change cost codes, over‑limit extensions), terminate fuel cards (lost/stolen, fraud events, driver terminations), manage control reporting, and research fraud. The Fleet Asset Administrator is responsible for verifying insurance data for Risk, distributing insurance cards annually, and managing emerging (detailed) requirements of annual data requests for underwriter negotiations.
• The Fleet Asset Administrator will follow the policy as developed by the Fleet Manager for vehicle disposition. The role is responsible for monitoring and transitioning idle assets for disposal via standard processes, facilitating employee sales, and title distribution.

Education:

High School diploma or equivalent. Associate or Bachelor’s degree in business administration, logistics, or a related field, or equivalent experience preferred.

• Ability to prioritize multiple demands while keeping a sense of urgency, strong analytical and problem‑solving skills
• Proficiency in Microsoft Excel, Word, and PowerPoint skills with a focus on analytic and presentation capabilities
• Ability to think critically, manage and…