Administrative Coordinator

Availity delivers revenue cycle and related business solutions for healthcare professionals, enabling healthy, thriving organizations. With headquarters in Jacksonville, FL, and an office in Bangalore, India, plus a remote workforce across the United States, we shape the future of healthcare.

This role is available for onsite work in our Jacksonville office only.

• Front Desk & Guest Experience
  • Greet and check in employees, candidates, vendors, and visitors; issue badges and ensure compliance with security procedures
  • Provide reception support for onsite executive and Board meetings
  • Sign for deliveries, certified mail, and service of process; notify recipients promptly
• Facilities & Office Operations Support
  • Serve as backup support to the Facilities Manager for day‑to‑day operational needs (e.g., sort and distribute mail, maintain and update the postage machine, assist IT with employee equipment drop‑off and pickup coordination, maintain inventory and restocking of kitchen supplies, office supplies, Fed Ex/shipping supplies, paper for print rooms)
• Conference Room & Meeting Support
  • Coordinate conference room setup and breakdown, including room configuration, supplies, whiteboards, and beverages, and verify A/V and equipment readiness with meeting hosts
• Administrative Coordination
  • Provide administrative coordination support, including travel booking and logistics, meeting scheduling, expense reporting as needed, and coordinate new‑hire onboarding (background checks, access setup, day‑one support)
• Catering & Events Support
  • Coordinate and assist with catering for meetings and onsite events; support cafe and special onsite events

• Required
  • 3+ years of experience in a receptionist, administrative coordinator, office operations, or similar role
  • Strong customer service mindset with ability to interact professionally with employees, executives, and external guests
  • Excellent organizational skills with strong attention to detail
  • Ability to manage multiple priorities in a fast‑paced, onsite environment
  • Proficiency in Microsoft Office (Outlook, Teams, Word, Excel)
• Preferred
  • Experience supporting conferences, events, or executive/Board meetings
  • Prior experience handling travel arrangements and expense reporting
• Key Competencies
  • Professional presence and communication skills
  • Highly organized and proactive
  • Service‑oriented and solution‑focused
  • Comfortable working independently while collaborating across teams
  • Adaptable and flexible in response to changing onsite needs

• Must be able to work onsite in Jacksonville, FL.
• Video camera usage is required for all virtual meetings; applicants unable to use a camera should not apply.

Availity is an equal‑opportunity employer and makes decisions in employment matters without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, genetic information, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances.

Availity is a drug‑free workplace. Candidates are required to pass a drug test before beginning employment.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. When required by state law or federal regulation, Availity uses I‑9, Employment Eligibility Verification in conjunction with E‑Verify to determine employment eligibility. For more information, see http://(Use the "Apply for this Job" box below)..