Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Vaco Staffing is looking for a dedicated, highly organized Administrator to manage the day-to-day administrative operations of a large, local Coordinated Baptist Church. This vital role serves as the first point of contact for church members, visitors, and external partners and plays a key part in supporting the ministry’s mission with professionalism, hospitality, and integrity.

Job Title: Administrator

Location: Jacksonville, Florida

Employment Type: Full-time

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Salary: $45,000 annually (based on experience)

Benefits: Full benefits package including Health Insurance, Life Insurance, Long-Term Disability, and Retirement Plan (5% employer match)

Start Date: Immediate

• Serve as the primary administrative point of contact for the church office
• Answer and direct phone calls, respond to emails, and greet all visitors and guests
• Maintain and coordinate the church’s master calendar, including scheduling key member meetings, events, and services
• Update and manage content on the church’s website and monitor all social media platforms
• Ensure effective communication between church leadership, staff, and congregation
• Maintain and organize church records, correspondence, and documentation
• Provide support in the interpretation and implementation of church by-laws
• Support internal teams and ministries with scheduling, communication, and planning needs
• Draft and edit internal announcements, bulletins, and communications
• Assist in coordination of special events, community outreach, and other church programs
• Ensure a welcoming, respectful, and faith-centered environment for all visitors and members

• Minimum 2 years of administrative or office management experience (non-profit or church setting preferred)
• Strong understanding or willingness to learn church by-laws and governance
• Excellent verbal and written communication skills
• Creative writing ability a plus (for newsletters, bulletins, etc.)
• Proficient in Microsoft Office Suite, website content management, and social media platforms
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Professional, warm, and welcoming demeanor with strong interpersonal skills
• Ability to handle confidential information with discretion
• A heart for ministry and a commitment to supporting the mission of the Church

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.