Office Support Specialist

Are you someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in creating a welcoming and professional experience for others? We are seeking a polished and detail-oriented Office Support Specialist to service our front desk, and support projects.

In this role, you will be the face and voice of the company while also serving as a critical administrative support partner across multiple departments. This opportunity is ideal for someone who enjoys multitasking, communicating with people at all levels, and ensuring day‑to‑day operations run smoothly and efficiently.

• Answer and manage incoming phone calls, directing inquiries appropriately and providing accurate company information
• Greet and host visitors while creating a welcoming and professional office environment
• Coordinate incoming/outgoing mail, packages, and express delivery services
• Maintain clean, organized reception, meeting, and mail room areas
• Log, track, and organize incoming requests using internal systems
• Coordinate multi‑step administrative requests between internal teams and follow up to ensure completion
• Provide light technical editing support, including formatting, grammar review, and acronym consistency in documents and correspondence
• Transfer and organize data accurately across systems, templates, and files while maintaining version control
• Set up and maintain electronic filing systems according to company standards
• Assist with document preparation, attachments, naming conventions, and administrative reporting
• Support internal teams with checklists, logs, and administrative coordination
• Handle time‑sensitive and regulated documentation with exceptional attention to detail
• Perform additional administrative and office support duties as needed

• High school diploma or equivalent required
• 1–3+ years of front desk, receptionist, or office support experience
• Excellent verbal and written communication skills
• Strong customer service and hospitality mindset
• Highly organized with the ability to multitask and prioritize effectively
• Strong attention to detail and ability to work independently
• Proficiency in Microsoft Office and general office technology

• Experience with ADA compliance
• Familiarity with document management platforms such as SharePoint or One Drive
• Experience coordinating tasks across multiple departments or stakeholders
• Exposure to technical editing or administrative support within engineering, environmental, construction, or technical industries is a plus

• Ability to sit for extended periods of time
• Ability to work on a computer for extended durations with or without corrective lenses

We believe strong teams build strong businesses. Our environment is collaborative, professional, and team‑focused, with a culture that supports career growth, development, and work‑life balance. We value individuals who are proactive, dependable, and passionate about contributing to a positive workplace experience.

If you are a highly organized professional who enjoys being the go-to person in the office and making a strong first impression every day, we’d love to hear from you.