Database Coordinator

Position Summary

Database Coordinator to support the operations of the Advancement Office at Bishop Kenny High School. This role maintains the accuracy and integrity of donor records and assists with the preparation of donor communications. The ideal candidate has exceptional attention to detail and a strong commitment to accuracy and quality. Hours are Monday – Friday 7:30 a.m. – 3:30 p.m., approximately a 10‑month position per year, from August 1 through June 1.

• Support the mission of the school by fostering strong donor relationships through accurate data and timely stewardship.
• Maintain and manage Bishop Kenny High School’s Raiser’s Edge donor database to ensure accurate, complete, and timely donor and gift records.
• Enter, update, and verify constituent information, including biographical details, contact preferences, and giving history.
• Monitor special event software to ensure data is properly syncing in Raiser’s Edge.
• Process and acknowledge all gifts promptly, generating tax receipts, thank‑you letters, and stewardship reports.
• Generate mailing lists, donor reports, and segmentation queries to support fundraising campaigns and events, such as email addresses for e‑newsletters.
• Collaborate with advancement staff to track pledges, recurring gifts, matching gifts, and tribute gifts.
• Prepare year‑end calendar acknowledgements for recurring gifts.
• Ensure data integrity through regular audits, duplicate resolution, and adherence to established data entry standards.
• Create and maintain documentation for database procedures, best practices, and data management policies.
• Provide training and technical support to staff on Raiser’s Edge features, reporting, and data entry protocols.
• Coordinate with the finance department to reconcile gifts and pledges with accounting records.
• Assist in producing donor recognition lists, impact reports, and other stewardship materials.
• Maintain strict confidentiality of donor and constituent information in accordance with privacy laws and ethical standards.
• Monitor industry trends and Raiser’s Edge updates to recommend process improvements.

• Experience with Raiser’s Edge preferred.
• Knowledge of telephone protocol and etiquette.
• Basic accounting/bookkeeping knowledge.
• Proficiency in Microsoft Office.
• Strong verbal and written communication skills.
• Attention to detail, excellent organizational and customer service skills, and discretion with confidential information.
• Ability to multi‑task and to learn new software applications.
• Extensive use of computers and business equipment.
• Professional image through direct, telephone, and electronic interaction and communication.
• Successful completion of a background screening and a Protecting God’s Children class before employment. For more information, visit

Ability to read, analyze, and interpret technical procedures or governmental regulations; ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from managers, clients, vendors, employees, and the general public.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Essential functions include sitting at a computer for long periods, walking, standing, sitting, using hands, reaching, and occasionally lifting up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

The work environment is usually quiet. The position may require some evening or weekend hours. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.