Closing Coordinator

Ashton Woods Contract Administrator Responsibilities

• Administer contract process to ensure all deals comply with Real Estate Law, our Administrative Control Procedures and start process
• Prepare all closing packages for the attorneys with required documents
• Maintain good working relationship between various lenders and attorneys to process all sales to closing
• Maintain all closing files and corresponding paperwork
• Set up and maintenance of all contract files from start to close
• Follow-up with sales agents for any necessary clarification or missing information on submitted contracts
• Accept contracts in Dynamic Builder
• Enter contract information into Dynamic Builder
• Copy and distribute all contract items to appropriate parties
• Review, copy and distribute 7-day hold contracts
• Process all addendums and spec paperwork and distribute to necessary parties
• Maintain accurate backlog information on the Title Close Report from Dynamic Builder and follow-up with lenders for status of loans
• Attend weekly backlog meetings
• Review of all settlement statements for accuracy with contract file
• Follow-up with closing attorney on all contract documentation
• Order termite letter and warranty forms for closings
• Update closing calendar and distribute to sales agents, closing attorney and lender
• Audit and prepare closing contracts with updated information for lender and closing attorney
• Prepare closing packages
• Communication with project managers for certificates of occupancy for all homes closing
• Communication with co-op realtors, on-site sales, lenders and purchasers for all closing issues
• Enter closing dates into Dynamic Builder after close of home
• Close out file with signed closing documents, copy and distribute accordingly
• Other duties as assigned

• Four (4) year degree from accredited college or equivalent job-related experience
• Ability to multi-task and prioritize several tasks without compromising quality of work or mission deadlines
• Ability to review, analyze and interpret information as well as trouble‑shoot to solve problems
• Proficient in Word, Excel, and Outlook
• Knowledge of business English and ability to communicate patiently and professionally with both internal and external customers both orally and in writing
• Knowledge of sales/closing process
• Strong interpersonal skills