Facilities & Real Estate Coordinator Job Jacksonville area,Florida USA,Administrative/Clerical

Nemours is seeking a Facilities & Real Estate Coordinator in Jacksonville, FL

The primary function of this position is to provide hands‑on project and financial support for capital projects by managing requisitions and related system transactions. This includes preparing and processing purchase requisitions, validating required documentation, coordinating approvals, and ensuring data is entered accurately and consistently across project and financial systems. The role serves as a key point of contact for resolving discrepancies, answering questions from project managers and vendors, and troubleshooting issues that could delay procurement or payments.

In addition, the position supports ongoing invoice tracking and project administration, monitoring invoice status against approved requisitions and contracts to ensure timely processing and proper alignment with project budgets. The role assists project teams by maintaining organized records, supporting light reporting, and proactively identifying issues that require follow‑up or coordination with finance, procurement, or vendors. While largely transactional, the position requires strong problem‑solving skills, attention to detail, and effective communication to keep project workflows moving smoothly.

Essential

Functions

Prepare, process, and maintain purchase requisitions for capital projects, ensuring accuracy, completeness, and compliance with internal requirements.

Coordinate requisition approvals by tracking status, following up with approvers, and resolving issues that may delay processing.

Provide day‑to‑day project administrative support to project managers, including responding to inquiries, troubleshooting system issues, and assisting with documentation needs.

Track and monitor vendor invoices against approved requisitions, contracts, and purchase orders to support timely payment and accurate project records.

Identify discrepancies between invoices, requisitions, and project data, and coordinate resolution with project managers, finance, procurement, and vendors.

Maintain organized and up‑to‑date project and financial records within project management and financial systems.

Support light reporting and data validation related to requisitions, invoice status, and project activity as requested.

Serve as a point of contact for vendors and internal stakeholders regarding requisition and invoice status, demonstrating professionalism and strong customer service skills.

Apply problem‑solving skills and sound judgment to address routine issues while escalating complex concerns appropriately.

Adhere to established policies, procedures, and internal controls while supporting efficient project workflows.

Requirements

High School Diploma
3 - 5 years of experience
Equivalent work experience in project administration, procurement support, or financial processing preferred

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