Special Assistant to President & CEO

Executive Support | Board Relations | Communications | Special Projects

(The title may be refined based on the selected candidate’s background and career path, but the core role will center on executive support, board relations, communications and special projects.)

This is a rare opportunity to work closely with the CEO of a dynamic and successful nonprofit and to become a trusted partner in shaping how the organization runs.

The right candidate may be earlier in their career but already strong in judgment, writing and administrative skills, or they may be an experienced executive assistant ready for a broader, high-trust role. What matters less than experience is the ability to think clearly, communicate well, take initiative, exercise discretion, understand nuance and reliably close loops.

This role is designed for someone who thrives on bringing structure and insight to a fast-moving executive office. This position supports an executive office where priorities often span strategy, governance, public funding and private philanthropy, communications and day-to-day organizational leadership. Communication is frequent, fast-moving and often handled through text and email, so the right person must be responsive, organized and comfortable keeping work moving in real time.

You will support this leadership style by anticipating needs, adapting when circumstances change and turning broad direction into organized action.

Most assistant roles are defined by tasks. This one is defined by trust and the ability to think ahead. Here’s what sets it apart:

• You are a partner. You will be trusted to speak up when something seems off, flag a concern, offer an idea or new ways of doing something or ask a clarifying question before a problem grows.
• The schedule is genuinely flexible. Early starts, early finishes and outcome-focused remote days; this is not a traditional 9-to-5. When responsibilities are handled well, you will experience significant autonomy and flexibility.
• You will be close to work that matters. As a trusted presence within the Leadership Team, you will often be inside strategy conversations, fundraising decisions and creative mission work, which means you’ll be close enough to understand the full picture and act on it. This is not a role where you manage logistics from a distance.

We are guided by four core values:
Color Outside the Lines, Sing Out Loud, Maintain Your Creative Spark and Inspire Every Creative Spirit. The person in this role will be part of a team that takes these values seriously.

• Manage the CEO’s calendar strategically. Anticipate conflicts, confirm logistics and prepare materials.
• Monitor and respond to a high volume of emails, texts and requests promptly.
• Track open projects, next steps, deadlines and recurring responsibilities independently.
• Handle select administrative functions, including staff meetings, staff celebrations and a few other operational details.
• Leverage current technology, maintaining efficient digital organization and productivity.

• Translate conversations and decisions into clear next steps, proactively tracking timelines and maintaining momentum across the organization.
• Listen for what is needed, not only what is explicitly assigned, and connect the dots.
• Ask clear, timely questions rather than allowing uncertainty to delay the work.

• Serve as a trusted liaison for the Board of Directors.
• Prepare agendas, materials, minutes and follow-up items for Board meetings.
• Maintain accurate records and cultivate relationships with board members.

• Draft, edit and format correspondence, reports, spreadsheets, presentations, newsletter content and other materials with strong attention to detail.
• Read closely, understand context and audience, improve clarity and catch errors before materials reach the CEO or board members.
• Support donor stewardship by preparing personalized correspondence, briefing materials, meeting follow-up and other communications that help deepen relationships.

• Inter…