Administrative Assistant; Secret Clearance

Administrative Assistant (Secret Clearance)

Location:

Naval Air Station (NAS) Jacksonville, FL

Job type:
Full-time, on-site.

Hours:

7:30am–4:00pm (Includes 30‑minute lunch).

Security clearance:
Requires an active DOD Secret Clearance.

• Provide superior customer service to personnel assigned to the organization.
• Manage multiline phone system and maintain an organized, clean office environment.
• Respond to administrative requests in a timely manner by answering questions and providing information.
• Ensure optimal use of office equipment, ordering supplies, and checking inventory of items needed for office usage.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling and communications.
• Upload documents into ERM Salesforce to complete Gains and Losses of personnel.
• Accurately and concisely complete Travel Claims for onboarded/newly assigned sailors to liquidate permanent change of station orders.
• Perform clerical, personnel security, and general administrative duties, which include typing, filing, preparing, routing correspondence, and maintaining records.
• Consistently apply time management and scheduling skills.
• Commit to maintain confidentiality of personal matters involving Sailors pursuant to regulations safeguarding sensitive information.
• Coordinate internal and external resources to expedite workflow.
• Provide administrative support to Administrative Officer and Senior Leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets and forms.
• Support general operations by completing general administrative clerical receptionist and project‑based related activities.
• Update Recall Rosters, Organizational Charts, and Muster Reports.
• Perform basic numerical, statistical, and/or financial analysis.
• Apply common‑sense understanding to execute written or oral instructions while utilizing effective oral and written communication skills.

• Citizenship:
  Must be a US Citizen.
• Clearance:
  Must have an active DOD Secret Clearance.
• Experience:
  
  Three (3) years of proven administrative experience working in a customer service and business‑oriented professional environment.
• Education:
  
  High School Diploma; AA/AS degree or equivalent is preferred.
• Other:
  Valid driver’s license required.

• AA/AS Degree or equivalent.
• Command Pay and Personnel Administrator NEC (791F) certificate (provided upon request) or other DOD service equivalent.
• Member must complete the 25 Navy eLearning courses identified in Exhibit3 of MILPERSMAN
  1000‑021 as an option for obtaining this NEC.

Pay Rate: $31.92/HR.

Benefits may include 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability coverage, paid time off, and other flexible work arrangements.

K  is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status, or any other characteristic protected by federal, state, or local law.