Conference Coordinator

Description

Job Title:

Conference Coordinator

Ministry/Department:
Kingdom Resources

Reports to:

Conference Director

Status:
Full-time, non-exempt

Supervisory Role:
No
Objective

The Conference Coordinator supports the planning, coordination and execution of churchwide conferences and events by providing strong administrative, logistical and operational support to the Conference Director and ministry teams. This role helps ensure that events are well managed, aligned with the vision and values of The Church of Eleven
22® and designed to equip people to discover and deepen a relationship with Jesus Christ.
Key Responsibilities

• Maintain an authentic and growing walk with Jesus Christ through the ongoing spiritual disciplines of Bible reading, prayer, personal worship, fasting, confession and fellowship
• Conference Planning and Event Support
  • Provide administrative and logistical support to the Conference Director in the planning and coordination of conferences, vendors and event operations
  • Develop detailed event checklists and timelines for each conference
  • Coordinate conference registration, attendee communication, event materials and onsite resources to support a seamless guest experience
  • Assist with vendor communication, documentation, invoices, deposits and deliverables while ensuring timely follow through
• Event Operations and Onsite Support
  • Support setup, onsite operations and breakdown for conferences
  • Provide onsite coordination and communication support for vendors, speakers, volunteers and attendees during conferences and events
  • Assist with volunteer scheduling, communication and day of event coordination
• Post-event Follow-up
  • Assist with post event communication, surveys, reporting and attendee follow-up
  • Partner with the Conference Director to document event feedback, operational insights and process improvement opportunities for future conferences
  • Support the Conference Director with administrative expense tracking, invoice processing, payment documentation and budget related coordination
• Administrative and Communication Support
  • Maintain organized and accurate conference records, schedules, files and reports
  • Assist in coordinating conference related communication, scheduling and follow-up with ministries, campuses, vendors and external partners
  • Support additional ministry initiatives, projects and events as assigned
• Other duties as assigned

Competencies

• Model The Church of Eleven
  22 mission, vision and core values
• Ability to maintain strict confidentiality
• Ability to adapt to change
• Strong proactive communication skills
• Consistently review work for accuracy, organization and completeness while minimizing errors in scheduling, event details and operational coordination
• Demonstrate a helpful, positive attitude when interacting with staff, guests and external partners
• Identify issues quickly and propose practical solutions, escalating when necessary
• Willingly adjust to changing priorities, schedules or assignments as needed
• Follow all organizational policies and safety procedures

Education and Experience

• High school diploma or equivalent preferred
• Prior ministry engagement or church staff experience a plus
• Previous experience in event coordination, conference support or administrative roles highly valued
• Hands-on conference or large-event production experience is beneficial

Expected Hours of Work

Work Hours Expectations: 40 hours or more.

Schedule Expectations:
Monday through Friday (hours may vary based on church needs to include working weekends).

The church has several big events ("All-Skates") throughout the year to help further the mission of Eleven
22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.

Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.
Work Environment/Physical Demands

This position is based in a professional office environment and regularly uses standard office equipment such as computers, phones, photocopiers and filing cabinets. Travel between church campuses and off-site event locations is required to support conferences. While most…