Administrative Assistant PBL

JOB SUMMARY

The Administrative Assistant supports the day-to-day operations of the PBL pathway including the PBL Director and PBL Faculty.

• Promotes and preserves the mission of LECOM.
• Communicates promptly and efficiently with students, faculty and staff when required to do so.
• Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director.
• Coordinates and monitors examinations for students being accommodated with extra time and/or reduced distraction settings.
• Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions.
• Assists Examination Director with proofreading examination test bank questions.
• Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner.
• Collects facilitator evaluations and distributes feedback forms as needed.
• Assists as necessary with special events (registration, white coat ceremony, interviews, etc.).
• Covers receptionist duties on an as needed basis.
• Proctors exams on an as needed basis.
• Act as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner.
• Maintains FERPA and overall confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure.
• Maintains professional appearance and pleasant demeanor at all times.
• Maintains a filing system for all correspondence and relevant records, answers phones, takes messages and performs various daily correspondences on an as needed basis.
• Participates in designated Institutional activities.
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction.
• Participate in scholarly activity so to enrich and broaden the student learning experience.
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on boards, participating in community fundraisers and overall outreach.
• Other duties as needed/assigned by the PBL Director and/or his/her designee to maintain efficient and effective daily operations.

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…) and accurate data entry skills; knowledge of Publisher a plus.
• Excellent organizational skills.
• Maintaining an established work schedule.
• Ability to be self‑reliant and follow instructions.
• Possess a typing speed of at least 65 wpm with a high degree of accuracy.
• Ability to create, take dictation, or transcribe documents.
• Assistant must have sound decision‑making capabilities and the ability to work independently and as directed by the Director of PBL/Associate Dean of Academic Affairs.
• Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e‑mail, Federal Express, or fax.
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality.
• Possess excellent grammar, writing and proofreading skills.
• Experience in using various office equipment, i.e. copier, fax, scanner, etc.
• Ability to work in a fast‑paced environment that requires multitasking.
• Effectively using interpersonal and communications skills including tact and diplomacy.
• Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow‑through.
• Assessing and prioritizing multiple tasks, projects, and demands.
• Maintaining confidentiality of work‑related information and materials.
• Establishing and maintaining effective working relationships.
• The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests.
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations.
• The ability to devote full attention and energy to the important work of LECOM in a timely fashion.
• Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

Education and experience equivalent to: a high school diploma, GED or equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred.

LECOM offers competitive wages and benefits. EEO/AA/M/F/Vets/Disabled.