Receptionist; Part Time

Position: Receptionist (Part Time)
Job Summary Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties.

Essential Functions, Duties, and Responsibilities Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner

Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival

Opens and distributes incoming mail on a daily basis, and prepares outgoing mail.

Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested

Prepares and mails daily invoices

Prepares and mails monthly statements

Retrieval and Interpretation of Documents Knowledge of 411 Procedure Knowledge of FDA Inspection Procedure Use of SAPEducational and Experience Requirements High School Diploma or Equivalent Knowledge, Skills, and Abilities Adhere and support KLS Martins quality and safety policies and procedures

Ability to retrieve and interpret documentation

Ability to work effectively with all levels of internal and external associates/customers/colleagues

Demonstrated ability to effectively communicate both verbally and in writing

Ability to develop and maintain collaborative relationships with all levels within the organization

Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve

Ability to manage multiple priorities

Possess intermediate to advanced level knowledge of Microsoft Office software applications

Ability to work with minimal supervision

Skill Requirements Typing/computer keyboard

Utilize computer software (specified above)
Retrieve and compile information

Maintain records/logs Verify data and information

Organize and prioritize information/tasks

Operate office equipment

Verbal communication

Written communication

Physical Requirements Sitting for extended periods

Extended periods viewing computer screen

Walking Reading Speaking Hear /Listen Maintain regular, punctual attendance

Lifting/carrying up to 20 pounds various items

Repetitive Motions Pushing/Pulling Bending/Stooping Reaching/Grasping Writing Hazards Normal  office environment
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