Admin and Research Assistant - on-site - part time

Administrative & Research Assistant - flexible on-site hours – part time

Location:San Marco area, Jacksonville, FL (on-site)

Position Type:Part-Time | 1099 Contract

Hours:15 hours per week

Schedule:3 to 4 days per week, flexible scheduling between 8:00 AM – 5:00 PM

Compensation:Above-average hourly rate commensurate with demonstrated experience and talent

Payroll & Benefits:Administered through placement agency (taxes, workers' comp, etc.)

We are seeking a sharp, detail-oriented Administrative & Research Assistant to support a busy executive on a part-time basis. This is an in-office role based in the San Marco neighborhood, four days per week, with flexible daily scheduling within standard business hours. The ideal candidate brings strong organizational skills, comfort with cloud-based CRM tools, and the ability to communicate professionally in writing — all with minimal supervision.

We offer above-average compensation to attract above-average talent.

• CRM Data Entry & Management
  — Accurately enter, update, and maintain records in Zoho CRM
  , including contact information and follow-up tasks; ensure data integrity and completeness at all times
• Online Research
  — Conduct targeted business, market, and prospect research using Perplexity Pro
  and other web resources; summarize findings clearly and concisely for the manager's use and delivery of emails
• Executive Email Composition
  — Draft from templates, format with personalization, and prepare professional outbound emails on behalf of the manager; adapt tone and messaging to a variety of audiences
• General Administrative Support
  — Assist with ad hoc tasks as needed, including document organization, scheduling follow-ups within the CRM, and light coordination work

• Minimum 2 years of administrative, executive assistant, or office support experience
• Proficiency with Zoho CRM
  or comparable CRM platforms (Salesforce, Hub Spot, etc.)
• Strong written English communication skills; ability to compose polished, professional correspondence
• Comfort conducting online research and synthesizing findings into actionable summaries
• High attention to detail and accuracy in data entry
• Ability to work independently with minimal oversight
• Reliable, punctual, and professional demeanor

• Prior experience supporting C-suite or senior-level executives
• Familiarity with Perplexity Pro
  or AI-assisted research tools
• Experience with Zoho suite products (Mail & CRM)
• Background in business development, healthcare, consulting, or professional services environments
• On-site only
  — This position is not remote; candidates must be able to commute to the San Marco area
  office two to four days per week
• Flexible daily hours
  — Start and end times are negotiable within the 8:00 AM – 5:00 PM window; we will work with the right candidate on a consistent weekly schedule
• Low-pressure, professional setting
  — Collaborative and respectful office culture with a focus on quality work over micromanagement