Administrative Coordinator - WW Advisors

WW Advisors is a Jacksonville-based accounting and advisory firm known for its personalized approach and strong client relationships within the local community. With a focus on delivering tailored tax, accounting, and business advisory services, the team has built a reputation for helping individuals and businesses navigate financial complexities with confidence and clarity.

As part of its continued growth and commitment to expanding client services, WW Advisors joined Archer Lewis, a national accounting and advisory firm formed in 2024. This partnership brings together WW Advisors' trusted local expertise with Archer Lewis’ broader national platform, enhanced resources, and expanded service offerings, while maintaining a relationship‑driven approach and providing clients with deeper insights and greater capabilities.

• Oversee daily office procedures, manage office supply inventory, coordinate ordering with the Operations Manager, maintain a clean conference room environment, and assist with occasional light cleaning. Support tax return processing, including calling clients for pickup, tracking e‑filing forms, following up with clients for required documents, and maintaining accurate form schedules and scanned records.
• Manage calendars, schedule meetings and appointments, and support coordination of internal events, meetings, or special projects as needed.
• Serve as the primary point of contact for incoming calls, emails, and correspondence, routing communications appropriately while providing administrative support to managers and senior staff.
• Prepare, format, and distribute reports, presentations, and correspondence. Maintain organized physical and digital filing systems, ensuring all information is accurate, secure, and easily accessible.
• Assist with light bookkeeping tasks, including processing invoices, tracking expenses, and supporting budget‑related activities.
• Evaluate current administrative processes and recommend improvements to increase efficiency and productivity across office operations.

• High school diploma or equivalent; an associate or bachelor’s degree in business administration or a related field is preferred.
• 2–4 years of experience in an administrative, office management, or project coordination role. Experience with in a CPA firm or similar professional services environment is a strong plus.
• Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using office equipment, communication platforms such as Zoom or Teams, and databases or CRM tools like SharePoint or Smartsheet.
• Strong organizational, time‑management, and multitasking abilities; clear and professional communication; high attention to detail; ability to handle confidential information with discretion.

• Medical, Dental & Vision Insurance (coverage begins on the first of the month following your start date).
• Paid Parental Leave.
• 401(k) Matching Program.
• Pre‑Tax Commuter Benefits.
• Pet Insurance.
• Unlimited Flexible Time Off.
• 7 Company‑Paid Holidays.
• Employee Assistance Program (EAP).
• This is an hourly position with a pay rate of $15.00–$20.00 per hour, based on your experience and qualifications.

Archer Lewis is a national accounting and advisory firm established in 2024 from local practice mergers, leveraging over 70 years of legacy. With 40 offices and over 450 professionals, we serve 150,000+ businesses. Our approach blends small‑firm relationships with national capabilities in bookkeeping, tax, advisory, and growth planning. We adapt to client preferences for in‑person or online interactions, ensuring they connect with professionals who understand their specific needs.

Archer Lewis is an equal‑opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer‑related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident, or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.