Subpoena Clerk Jacksonville, FL

The law firm of Marshall Dennehey is seeking a full time Subpoena Clerk for the firm's Jacksonville, FL office.

The Subpoena Clerk maintains the filing system and assists attorneys with subpoena requests.

• Review client guidelines to determine proper method of obtaining records from third parties.
• If client allows for in-house subpoenas, at the direction of attorney and/or paralegal, draft Notice of Productions and Subpoenas to providers.
• If client requires use of preferred vendor, provide, to the vendor, all information, including billing instructions, required to facilitate the drafting of subpoenas.
• Ensure timely submission of invoices for all costs associated with obtaining records from third parties pursuant to client guidelines.
• Review documents received from vendor to ensure accuracy.
• File appropriate documents with the court and serve documents on required parties.
• Conduct follow-up on records, through letters and/or phone calls.
• Maintain a contemporaneous log of all requests made and document all actions taken in furtherance of obtaining records.
• Track records received on office’s approved subpoena tracking document.
• Timely notify attorney and/or paralegal of any difficulties obtaining records.
• Maintain diary system in accordance to office standards. Ensure tasks are completed timely and properly documented.
• Keep cases organized by properly naming and organizing documents.
• Perform other related duties as assigned.
• Regular in office attendance – remote permitted per firm policy.

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem‑solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with Microsoft Office Suite.

• High school diploma or its equivalent.

Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V.