Case Administrator

The Middle District of Florida is seeking a highly motivated, full-time Case Administrator to support the court’s mission of providing fair and impartial justice to all. The ideal candidate will demonstrate strong interpersonal, analytical, and computer skills; a commitment to excellence; resilience; and the ability to work effectively in a fast-paced environment. This position is located in the Jacksonville Division.

Representative Duties

The Case Administrator is responsible for reviewing and processing filings to ensure compliance with applicable rules and court requirements; verifying attorney eligibility to practice before the court; maintaining the integrity of case files by monitoring proper access to records; docketing summary entries of documents and proceedings in the Court’s electronic filing system, performing quality control to ensure image accuracy and proper document linkage, promptly notifying chambers and Clerk’s Office staff of emergency filings;

preparing and distributing notices, judgments, and orders to appropriate parties; responding to inquiries from judges, chambers staff, attorneys, and the public both in person and by telephone; and opening and closing civil and criminal cases. Other responsibilities include performing finance duties, processing mail, assisting with intake operations, and archive/records management.

Requirements include high school graduate or equivalent and a minimum of three years of progressively responsible legal administrative work experience, requiring the regular and recurring application of clerical procedures involving the routine use of specialized terminology, keyboard skills, and demonstrated ability to apply a body of rules, regulations, directives, or laws. Fast-paced position requires incumbent to present a professional demeanor at all times, be extremely detail-oriented, and possess strong organizational and communication skills.

CM/ECF experience is highly desirable, but not required. Experience with Microsoft Word and Adobe Acrobat helpful.

Employees of the U.S. Courts serve under excepted appointments and are considered “at-will” employees.

Federal employees are eligible for a comprehensive federal benefits package. This includes participation in the Federal Employees Retirement System (for career employees), health insurance options, dental and vision coverage, life insurance, long-term disability insurance, long-term care insurance, flexible spending accounts, and up to 5% matching contributions to the Thrift Savings Plan (the federal 401(k) equivalent). Federal employees also receive generous paid time off, including paid vacation and sick leave, 11 federal holidays per year, and paid parental leave after meeting eligibility requirements.

Employees may also be eligible for the Public Student Loan Forgiveness (PSLF) program for qualifying federal student loans. For an overview of Federal Judiciary benefits, refer to the U.S. Courts website.

The U.S. District Court for the Middle District of Florida serves a 35-county area in mid-Florida with a population of more than ten million residents. The Clerk’s Office, headquartered in Orlando, operates full-time divisional offices in Tampa, Jacksonville, Ocala, and Ft. Myers. The Clerk’s Office provides essential clerical and administrative support to all components of the federal judicial administrative process.

• Submit a cover letter and resume together as one single PDF application file name must be "last name, first name" (e.g. Smith, John)

Due to the number of resumes received, only applicants selected for interviews will be contacted.

The federal Judiciary is an Equal Employment Opportunity employer.