Fleet Coordinator Supv - Ses

Requisition No:877488

Agency:
Children and Families

The Department is seeking a motivated professional to serve as a Staff Assistant and Fleet Coordinator in the Northeast Region. The incumbent will provide advanced level administrative assistance and support to the operations team and professional staff, supporting a variety of child welfare projects and activities.

The incumbent must possess a high degree of professionalism, exercise independent judgment in managing and coordinating a wide range of assignments and projects, and provide world‑class customer service. The role requires a high level of confidentiality, problem‑solving skills, and adherence to time frames.

• Maintains calendars, including scheduling and coordinating meetings with various internal and external parties.
• Assists with identifying and compiling "action item" agendas and coordinates project assignments with the Child Protection Director.
• Provides support for e‑mailing, mailing, faxing, copying, scanning, and filing documents.
• Assists with preparing written responses to various requests as needed.
• Develops and assists with developing materials for conferences and meetings, such as agendas, presentations, and briefings.
• Schedules conferences and meetings with internal and external individuals, including designation of date, time and place.
• Assists with purchasing, travel coordination, human resources, fleet vehicle coordination and maintenance.

• Maintain Vehicle Recipients List for allocation as vehicles become available.
• Check LMS system to ensure staff complete Fleet Operator Training before receiving a vehicle.
• Assist with vehicle repairs for damaged vehicles.
• Assist with fleet maintenance as required.
• Assist with gathering monthly fleet data as required.
• Check driver license before allocating vehicle to driver.
• Track and follow LMS system for all employees assigned to fleet vehicles.

• Knowledge of administrative office procedures and practices.
• Professional attitude with ability to perform in a small business environment.
• Ability to communicate effectively through verbal and written communication.
• Strong proofreading and editing skills.
• Strong organizational skills.
• Knowledge of using Microsoft Office Suite – Word, Excel, Outlook, and SharePoint.
• Ability to work effectively within a team‑based work group that consists of state employees, contractors, procurement respondents and attorneys.
• Ability to utilize problem‑solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments so that deadlines are met.
• Knowledge of records management/retention schedules.
• Knowledge of Florida Statutes, and policies and procedures governing the state group insurance program, CFOP and Florida Administrative Code.

• GED, associate's or bachelor's degree.
• Minimum of two years of experience working in state government or a professional office environment providing clerical and administrative support.
• Proficiency in the use of the Microsoft Office Suite – Word, Excel, Outlook, and SharePoint.
• Ability to sit for extended periods of time.
• Ability to stand for extended periods of time.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification must be made in advance to allow sufficient time to provide accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable‑suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

ALACHUA, FL 32315; GAINESVILLE, FL 32606; JACKSONVILLE, FL 32202; DAYTONA BEACH, FL 32114; DELAND, FL 32720; CHIEFLAND, FL 32626; BUNNELL, FL 32110

For assistance, call the People First Service Center at  Monday – Friday, 8:00 a.m. to 6:00 p.m., Eastern Time. Pursuant to Florida Law, 110.211

F. S., the State of Florida is an EEO employer.

The State Personnel System is an E-Verify employer.