Executive Assistant to CEO​/Executive Director

KIPP Jacksonville Public Schools is part of the KIPP national network of tuition‑free public schools. The region includes four schools serving more than 3,000 students.

The Executive Assistant to the CEO/Executive Director serves as a strategic thought partner and operational lead supporting the Chief Executive Officer of KIPP Jacksonville Schools. The role manages executive priorities, ensures organizational alignment, and drives seamless communication and execution across the organization.

• Manage the CEO’s complex and dynamic calendar, ensuring priorities align with organizational goals and strategic initiatives
• Coordinate internal and external meetings, including agenda development, preparation materials, logistics, A/V setup, and follow‑up action items
• Serve as a gatekeeper and strategic thought partner to maximize the CEO’s time and effectiveness
• Prioritize and manage incoming requests, communications, and scheduling needs with professionalism and sound judgment
• Anticipate needs and proactively solve problems before they arise

• Draft, edit, and manage high‑quality communications on behalf of the CEO, including emails, presentations, newsletters, talking points, speeches, and correspondence
• Support communication with board members, donors, school leaders, families, community partners, and external stakeholders
• Facilitate Shared Services Team Joy Committee (Regional Staff Morale)
• Maintain a high level of confidentiality, discretion, and professionalism in all interactions
• Represent the office of the CEO with warmth, responsiveness, and strong customer service

• Coordinate Board of Directors meeting logistics, materials, calendars, and communication
• Support preparation of board agendas, presentations, minutes, and follow‑up items
• Assist in organizing leadership retreats, regional meetings, staff events, and strategic planning meetings and sessions including A/V setup
• Track organizational priorities, deliverables, and deadlines across departments

• Support cross‑functional projects and strategic initiatives led by the CEO/ED
• Assist in Office Management at the regional office (copiers, ordering, security clearances, etc.)
• Monitor progress on key priorities and ensure accountability through effective follow‑up systems
• Create and maintain organizational systems, files, and workflows that improve efficiency and execution
• Assist with travel arrangements, expense reporting, procurement requests, and event coordination
• Analyze and synthesize information to support executive decision‑making

• The starting annual salary range for this role is $52,000
• Individual‑level health benefits, including medical, dental, and vision
• Paid Time Off (PTO) and follow school‑year calendar holidays
• Individual short‑term and long‑term disability insurance
• 403(b) retirement program with a company match

• High expectations, a growth mindset, commitment to team, trust, joy, and sustainability
• Deep commitment to educational equity; supports building an organization that reflects the community served
• Bachelor’s degree or equivalent professional experience
• 3–5+ years of executive support experience, preferably supporting senior leadership
• Exceptional organizational and project management skills
• Strong written and verbal communication skills
• High level of emotional intelligence, professionalism, and discretion
• Ability to manage multiple priorities with attention to detail and urgency
• Proficiency in Microsoft Office Suite (including Teams), Google Workspace, and Canva
• Ability to work independently and collaboratively in a fast‑paced environment
• Grace‑under‑fire professionalism with a positive and proactive attitude
• Adaptability to unfamiliar systems, projects, and ambiguity

• Experience in education, nonprofit, or mission‑driven organizations
• Experience supporting a CEO, Executive Director, or senior executive team
• Familiarity with board governance and nonprofit operations
• Event planning and stakeholder engagement experience

This is a full‑time, year‑round position based at the KIPP Jacksonville Regional Office. Typical hours are 8:00 a.m.–5:00 p.m., with some flexibility required around major events, campaign launches, or media deadlines. After initial onboarding, the role will have a hybrid work schedule with 3 days required in office each week and two days remote.

Please email LaShawnda at landerson for questions regarding this position.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.