HR Clerk

Overview

Vaco is staffing for an experienced, full time, and fully onsite HR Clerk. The hours are Monday-Friday, with traditionally 8 am to 5 pm.

The HR Clerk position performs a variety of administrative functions. The position primarily assists the Human Resources Department to develop and manage value-added human resources policies and programs, and provide expert consultation, services, and solutions in an efficient and customer-focused manner; and to provide our employees with the tools necessary to meet our customers' needs.

• Responsible for the accurate and timely preparation of weekly payroll.
• Maintains payroll to include maintenance of employee records, processing of timesheets, paychecks, federal and state payroll taxes, miscellaneous deductions.
• Reconcile payroll reports to GL reports to insurance invoices to ensure accuracy and completeness.
• Processes garnishments of pay for child support, spousal support, liens, etc.
• Resolves discrepancies with carriers, payroll, and the company.
• Contact various department supervisors for any missed times and approvals on time reports.
• Processes monthly billings from insurance providers.
• Acts as a liaison between employees and third-party administrator for benefits processing and/or addressing issues.
• Acts as a liaison between temporary employees and staffing agencies processing temp time/invoices and/or addressing billing issues.
• Assists the Accounting Department in month end processing for GL accounts related to HR activities.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Coordinate monthly birthday and anniversary card distributions.
• Complete payroll related reports for management, as requested.
• Performs filing and date entry as needed.
• Coordinating reward, recognition, fundraising & holiday events and biweekly catering for employees.
• Assist in ad‑hoc HR projects.
• Perform orientations, onboarding, offboarding and update employee records.
• Perform other duties as assigned.

• Require:
  Minimum 2yr HR experience & experience with HR & Payroll software. Prefer:
  Minimum of 2 years of customer service experience & AA degree in related field.

• Intermediate to Advanced proficiency with Excel, Word, Adobe and Canva.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Attention to detail in composing, typing and proofing materials.
• Extremely organized, task oriented & priority focused.
• Excellent spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender…