Dean of Students Office Assistant

Department:
Office of the Dean of Students-OPS;
Compensation: $16.00 Hourly

The Office Assistant provides administrative and customer service support for the Dean of Students Office. This position serves as a primary point of contact for students, families, faculty, staff, and visitors, assisting with front desk operations, office organization, scheduling, and general administrative functions. The Office Assistant helps ensure efficient daily operations while maintaining confidentiality and professionalism when working with sensitive student information.

• Greet and assist students, faculty, staff, parents, and visitors in person, by phone, and through email.
• Provide information regarding Dean of Students Office services, programs, and resources.
• Schedule appointments and assist with calendar management.
• Maintain electronic and physical records, ensuring accuracy and confidentiality.
• Assist with data entry, case management systems, and document preparation.
• Support office operations by managing correspondence, filing, scanning, copying, and mail distribution.
• Maintain a welcoming, organized, and professional office environment.
• Perform other administrative duties as assigned.

Statement(s) of Understanding:
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

Background:
The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

This position has been designated as a Campus Security Authority because it involves significant responsibility for student and campus activities and/or campus security. A CSA must report to the University Police Department a crime or an incident that might be a crime that they become aware of. The CSA is not expected to investigate or determine whether a criminal incident actually took place.

All CSAs are required to complete an online or in‑person training session.

For more information concerning training or CSA designations, please contact the Clery Act Compliance Manager at  or clery.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers.

In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

At this time, UNF cannot consider candidates who require H‑1B visa sponsorship, regardless of current visa status. Current UNF employees (Faculty & Staff) should view opportunities via the Workday UNF Jobs Hub. Current UNF students should view opportunities via the Workday UNF Student Jobs Hub.