Legal Administrative Supervisor

Administrative Supervisor | Legal Billing & Office Operations | Jacksonville, FL

LHH is partnering with a multi-office law firm to identify a highly organized Administrative Supervisor to oversee legal billing operations and office administration for their Jacksonville office. This is an excellent opportunity for a seasoned legal administrative professional who thrives in a fast-paced, collaborative environment and has strong experience supporting attorneys, managing billing workflows, and leading office operations.

Compensation: $80,000 to $90,000 annualized salary + competitive benefits

• Oversee day-to-day legal billing operations, including prebills, edits, and final invoicing
• Distribute prebills to attorneys and ensure timely submission of finalized bills
• Track billing deadlines and follow up with attorneys and staff as needed
• Partner with Finance on billing inquiries, write-downs, and client-related adjustments
• Review and process invoices, reimbursements, and vendor payments
• Assist with monitoring local office expenses and budget considerations

• Ensure smooth daily operations of the Jacksonville office
• Serve as liaison between the Jacksonville office and firm leadership
• Maintain a professional office environment and coordinate maintenance needs
• Manage office supplies, equipment, and vendor relationships
• Partner with records team to ensure compliance and secure file management
• Coordinate staff schedules, PTO, and timekeeping processes
• Support onboarding and training in collaboration with HR
• Promote a professional, inclusive, and team-oriented office culture

• Act as a key point of contact between attorneys, staff, and leadership
• Coordinate meetings, events, and conference room scheduling
• Handle internal office communications and announcements
• Liaise with IT to resolve system or equipment issues
• Ensure adherence to firm technology protocols and data security
• Support compliance with firm policies, training, and safety procedures

• 5+ years of office management or administrative leadership experience in a law firm or professional services environment
• Prior law firm billing experience required
• Strong knowledge of legal billing processes, time entry, prebills, and billing cycles
  
  Experience supporting attorneys and partnering with finance teams
• Excellent organizational, problem-solving, and communication skills
• Proficiency in Microsoft Office Suite
• Exposure to HR and financial processes within a legal environment preferred

• Stable, reputable multi-office law firm
• Collaborative and professional environment
• Competitive compensation and benefits package
• Key leadership role with visibility to firm leadership