Office Coordinator

Department:
Regional Support and Leadership

KIPP

KIPP Public Schools is a national network of tuition-free public schools educating nearly 190,000 students in grades Prek-12 across 21 states and Washington, DC. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise:
Together, A Future Without Limits. You can learn more p.org.

KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world.

In the  school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade in the North and West sides of Jacksonville, Florida.

9th - 12th grade

In the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school.

k-8 Staff: 7:30am - 4:30pm, K-8 Students: 8:00am - 3:30pm, Wednesday K-8 student dismissal is at 1:30pm

High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School student dismissal is at 12:30pm.

Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. This doesn’t include Wellness Wednesdays when all staff leave at student dismissal.

To support these schools, we will employ more than 400 full‑time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability.

POSITION & TEAM SUMMARY

The Office Coordinator serves as the primary point of coordination for day‑to‑day office operations, ensuring a welcoming, organized, and efficient environment for staff, families, visitors, and external partners. This role manages office logistics, facilities coordination, administrative processes, and internal communications while supporting organizational culture and employee engagement initiatives. The ideal candidate is highly organized, customer‑service oriented, detail‑focused, and able to manage multiple priorities in a fast‑paced environment.

• Serve as the primary coordinator for central office operations and administrative functions.
• Manage conference room scheduling and ensure meeting spaces are prepared for use.
• Coordinate virtual and in‑person meeting logistics, including room setup, technology needs, catering, and materials preparation.
• Maintain office organization and functionality by coordinating with facilities staff and service providers as needed.
• Manage office supply inventory and purchasing to ensure staff have necessary resources.
• Oversee copier and office equipment management, including troubleshooting issues and coordinating maintenance and repairs.
• Support office safety, security, and operational procedures.

• Serve as the first point of contact for visitors, guests, vendors, and community partners.
• Manage visitor check‑in procedures and ensure compliance with the building’s safety protocols.
• Create a welcoming and professional experience for all visitors and stakeholders.
• Coordinate visitor logistics and support meeting hosts as needed.
• Process and reconcile organizational credit card transactions in accordance with established policies and procedures.
• Maintain accurate records and documentation related to office purchases and expenditures.
• Support procurement and purchasing processes as assigned.
• Assist with scheduling, documentation, and administrative projects across departments.

• Develop and distribute weekly office updates and internal communications.
• Create and maintain monthly…