Executive Assistant; EA - CEO

Role & responsibilities

• Manage complex calendars, meetings, and travel schedules for the CEO
• Managing the CEOs email correspondence by prioritizing communications, drafting responses, and ensuring timely follow-ups on critical matters.
• Strategically plan meeting cadences, buffer times, and travel logistics to maximize executive productivity.
• Coordinate with senior stakeholders, clients, and internal teams
• Manage email communication, follow-ups, and priority tracking
• Organize executive meetings, events, and offsite arrangements
• Anticipate scheduling conflicts and ensure smooth workflow management
• Support cross-functional coordination and executive deliverables
• Handle confidential business matters with high discretion
• Support administrative, personal, and basic accounts-related activities

• Proven experience (12+ years) supporting C-level executives in fast-paced environments
• Expertise in complex, high-volume calendar and travel management.
• Strong organizational and multitasking skills with ability to prioritize effectively
• Exceptional written and verbal communication; professional presence with senior stakeholders
• High level of discretion, integrity, and confidentiality handling sensitive matters
• Proficiency with productivity tools (Google Workspace / Zoom, etc.
• Strong problem-solving and critical thinking to anticipate needs and resolve conflicts
• Ability to collaborate cross-functionally and support executive deliverables
• Flexibility to manage both professional and personal tasks as required
• Event planning, vendor coordination, and accounting/administrative support skills