Office Assistant, Fine Arts Center; OPS Part Time

Responsibilities

• Pleasantly greeting and directing visitors
• Answering incoming calls on a multiline phone system and transferring accordingly
• Checking voicemails for the main line and various staff members and transcribing messages
• File creation, scanning, photocopying, faxing
• Receiving and sorting incoming mail
• Running errands to other departments on campus and occasionally to off‑campus vendors as necessary
• Uploading documents to departmental drives and EMS
• Inventorying office supplies and creating orders as necessary
• Maintaining concession stand inventory, placing orders, receiving deliveries, and picking up supplies as necessary
• Maintaining schedule of availability for shared use practice rooms and unlocking/locking for Monday‑Friday use
• Maintaining inventory of table linens based on event schedule; ordering, picking up and dropping off (on campus) and maintaining organization of the laundry room
• Maintaining copies of purchase receipts and directing them appropriately for payment processing
• Assisting with deposits, including data entry in the deposit log, delivery to the campus drop box, and filing
• Maintaining a bi‑weekly timesheet reconciliation spreadsheet for employees
• Assisting event coordinators in preparing and distributing event paperwork, including signage, event notes, and crew sign‑in sheets
• Providing potential clients with basic facility rental information as directed by the event coordinators
• Providing office coverage when full‑time staff are in meetings, managing events, or at lunch
• Occasionally assisting with event set‑up, execution or clean‑up as directed by the event coordinators
• Other duties as assigned by the event coordinators

Statement(s) of Understanding:

• This position requires a background check; in conjunction with the University's policy, a credit check may also be required.
• The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty, and staff from a variety of cultures, backgrounds, and life experiences. UNF will not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers.

In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or who cooperates in an investigation of an alleged violation of university regulation.

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.