Administrative III

Overview

General Responsibilities:

Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail.

Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company.

• Performs advanced administrative support for office or executive level managers.
• May act as a lead to other Administrative Staff in a larger office.
• Assignments generally involve work of a confidential nature requiring extensive knowledge of office, company practices, policies and programs.
• Assembles and analyzes information, prepares reports, correspondence and memoranda.
• May coordinate activities across departments or offices.
• May handle calendaring, travel arrangements, process expenses/invoices, and coordination of day-to-day activities.
• In an office location, assist and provide support to the Administrative Manager or designated CSR with one or more of the following activities supporting the corporate office including:
  Human Resources, Accounting or Health/Safety IT and computer related issues;
  Collections and billing;
  Motor vehicle and fleet.
• May dispatch Technicians to project sites based on technician skill set, certifications, location, project, and priority.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

• High school diploma or equivalent.
• Minimum 5-7 years’ relevant experience.
• A valid driver’s license with acceptable violation history may be required.