Executive Assistant, Human Resources
Listed on 2026-07-27
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
About Baptist Health
Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.
About Baptist Health
Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.
Baptist Health is seeking a highly organized, proactive, and confidential Executive Assistant to the Chief Human Resources Officer (CHRO) to provide executive-level administrative and operational support. This role serves as a trusted partner to the CHRO, managing complex calendars, coordinating executive meetings, preparing presentations and reports, facilitating communication with senior leadership, and supporting strategic Human Resources initiatives across the health system.
The ideal candidate thrives in a fast-paced healthcare environment, exercises exceptional judgment, and demonstrates professionalism, discretion, and outstanding organizational skills.
Key Responsibilities
- Provide comprehensive executive support to the Chief Human Resources Officer.
- Manage a complex executive calendar, prioritizing meetings and scheduling across multiple leaders and departments.
- Coordinate executive leadership meetings, committee meetings, and Board-related HR presentations.
- Prepare meeting agendas, presentations, reports, correspondence, and meeting minutes.
- Organize travel arrangements, conference registrations, and expense reports.
- Serve as the primary point of contact for internal and external communications directed to the CHRO.
- Handle highly confidential employee, organizational, and business information with the highest level of discretion.
- Coordinate special projects, strategic initiatives, and Human Resources programs.
- Track departmental priorities, deadlines, and follow-up items to ensure timely completion.
- Support preparation of executive dashboards, HR metrics, and workforce reports.
- Maintain electronic and paper filing systems in accordance with organizational policies.
- Perform other administrative and operational duties as assigned.
Minimum Qualifications
- Associate's degree in Business Administration, Healthcare Administration, Human Resources, or related field required.
- Bachelor's degree preferred.
- Minimum of 5 years of executive administrative experience, preferably supporting a C-suite executive.
- Experience supporting Human Resources executives or healthcare leadership strongly preferred.
- Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience managing complex calendars and executive schedules.
- Strong written and verbal communication skills.
Preferred Qualifications
- Experience in a large healthcare system or hospital environment.
- Experience supporting executive leadership teams.
- Knowledge of Human Resources operations and practices.
- Experience with Workday or similar Human Capital Management (HCM) systems.
- Project coordination experience.
Successful candidates will demonstrate:
- Exceptional organizational and time management skills
- Strong attention to detail
- Ability to prioritize competing priorities in a fast-paced environment
- Excellent interpersonal and customer service skills
- Professionalism and executive presence
- Ability to maintain strict confidentiality
- Strong problem-solving and critical thinking abilities
- Ability to work independently with…
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