Senior Administrative Assistant

TSCG, a privately held commercial real estate company, is hiring a Senior Brokerage Coordinator in our Jacksonville, Florida office.
This is an IN-OFFICE position.

Since 1984, our retail real estate platform has provided a full assortment of advisory services to tenants, landlords, developers, investors, and financial institutions throughout our territory. With 20 offices throughout the eastern U.S., we are the largest firm in our field in the United States.

The role of the Senior Brokerage Coordinator will be responsible for assisting in all daily activities in accordance with standards, for all aspects of real estate, and miscellaneous business including, but not limited to, answering phones, appointment management, meeting coordination, document preparation, and filing systems.

• High School diploma or equivalent.
• Minimum of 5 years of experience in an assistant or similar role.
• Advanced in all Microsoft Office products (Outlook, Word, Excel, Publisher, etc.).
• Proficient with computers and IT troubleshooting.
• Proficient in Photoshop and Adobe Acrobat Pro.

• Familiarity with retail real estate.

• Ability to prioritize and organize work assignments; delegate work and follow-up as necessary to receive desired results.
• Ability to be a clear thinker, analyze, and resolve problems by exercising good judgment.
• Ability to focus attention on details.
• Ability to input and access information into databases.
• Ability to interact positively with problem clients and/or prospects.
• Ability to ensure security and confidentiality of guest and company information.
• Ability to work without direct supervision.
• Ability to work in person 5 days a week.

• Assistant to multiple Real Estate Professionals and assist in maintaining the office.
• Respond to incoming inquiries.
• Create and maintain property brochures.
• Manage and maintain marketing material internally and on various websites and platforms.
• Create direct and mass marketing campaigns and organize feedback.
• Produce and coordinate efforts with GIS and Marketing, and manage the process for creation of customized materials including pitch packages, marketing materials, aerials, maps, and custom site plans.
• Assist team with research on market, prospects, industry and market reports, void analysis and property data as requested.
• Assist team in updating client reports and tracking property documents, dates, and renewal agreements.
• Maintain internal database for comps, property spreadsheets, and client contact information.
• Prepare closed deal and update materials, folders, and database accordingly.
• Draft requests and track progress of legal documents and agreements.
• Management of office – not limited to maintaining office supplies, inventory, and ordering as needed. Working with IT for computer updates and/or installation of computers for everyone in the office. Maintain clean and organized office environment.
• Contribute to team effort by accomplishing related results as needed.
• Assist with TIP reports and expenses.
• Coordinate with sign vendors for property signage creation, installation, and updates, as needed.
• Download standard demographic reports and request specialized reports from GIS.
• Act as a resource in troubleshooting and project coordination.

TSCG is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, national origin, age, disability, citizenship status, or any other basis protected under applicable federal, state, or local law.