Office Administrator - TJB

Job Details

Level: Entry |

Job Location:

The Jacksonville Bridge
- Jacksonville, FL 32254 | Position Type:
Full Time | Education Level: High School Diploma or GED | Salary: $15.00 - $15.00 hourly |

Travel Percentage :
None |

Job Shift: Any | Job Category:
Admin
- Clerical

• Acts as a liaison between the site and the various corresponding corporate departments.
• Responsible for all client Food Stamp procedures acting as the Accounting Clerk based on the regional policies and procedures.
• Intake and discharge of clients, as directed by the Facility Director.
• Maintain client files, including closed files, and all center related documentation by placing filing materials in the designated file folder and drawer.
• Responsible for working with the Facility Director on facility repairs and maintenance by locating vendors and pricing quotes for needed work.
• Responsible for working with the Facility Director to facilitate any outside agency audits.
• Assist center in DC monitors and Children & Family Services audits.
• Gather all receipts and invoices and submit them to the accounting department.
• Conduct any tasks, as required by the Facility Director, for receiving new inmates.
• Update Count Logs, Population Logs, etc as required by the Facility Director.
• Maintain the Clinical Rosters as required by the Facility Director.
• Maintain paperwork required for the daily operations of the center.
• Collect intake & discharge paperwork and send it to the corporate trust account supervisor.
• Responsible for MIS and Department of Corrections data input, as instructed by Facility Director.
• Schedule, attend and take minutes at monthly staff meetings as directed by the Facility Director.
• Keep inventory on all office supplies and order monthly with the Facility Director’s approval.
• Document all petty cash expenses.
• File documentation, including the Yearly File Drawer.
• Copy and fax all center documentation as needed.
• Distribute faxes and/or mail.
• Answer telephone lines as directed by the Facility Director.
• Maintain cleanliness of the administrative offices.
• Clock in and out utilizing the company time and attendance system.
• Perform major job functions with or without an accommodation.
• Attend all mandatory training specified by policy.
• Speak, read, write, and understand English.
• Report all workers’ compensation injuries, whether they require medical attention or not, to the Facility Director immediately.
• Report all breaches of company policy or code of ethics to the Facility Director immediately (or HR Department when necessary).
• Report all unsafe conditions that could affect clients/inmates or employees to the Facility Director immediately.
• Demonstrate organizational abilities and possess good written and oral communication skills to be eligible for a promotion.
• Complete supervisory/team building training and pass all tests with a minimum score of 80% to be eligible for promotion to a supervisory position.
• Ensure adherence to all applicable policies and procedures within the scope of this job description.
• Ensure completion of any other duties assigned by the immediate supervisor.

• Minimum of a High school diploma or GED with two (2) years’ experience in an administrative or assistant capacity.
• Intermediate to advanced computer skills, especially in Microsoft Excel and Word.
• Education and experience may be substituted for each other on a year-to-year basis as deemed necessary.