Administrative Assistant

Entry Level Administrative Assistant

This role provides front desk reception, administrative support, and mailroom coordination in a professional office environment. The Administrative Assistant serves as the first point of contact for visitors and callers, manages high-volume phone traffic, supports scheduling and office operations, and handles incoming and outgoing mail and packages. This position offers opportunities for growth and development within a collaborative team environment.

Responsibilities:

• Greet visitors and provide professional front desk support.
• Answer and route 100-200 incoming phone calls per day.
• Manage incoming and outgoing mail, packages, and courier deliveries.
• Scan, organize, and maintain electronic documents and records.
• Route emails, faxes, and messages to appropriate team members.
• Prepare, print, and assemble business documents as needed.
• Order and maintain office supplies.
• Coordinate meeting room schedules and calendars.
• Perform filing, data entry, and general administrative support.
• Utilize Outlook, Word, Excel, Adobe, and other office software.
• Provide excellent customer service over the phone and in person.
• Support office operations and assist team members as needed.
• Maintain an organized and professional front desk area.

Essential

Skills:

• 1+ year of administrative, receptionist, or customer service experience.
• Proficiency with Microsoft Word, Excel, Outlook, and Adobe.
• Strong verbal and written communication skills.
• Ability to multitask in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Experience handling high call volumes and office communications.
• Professional, customer-focused demeanor.

Additional Skills &

Qualifications:

• Associate's or Bachelor's degree preferred.
• Experience supporting general office operations.
• Familiarity with scheduling, filing, and document management.
• Customer service or front desk experience preferred.

Job Type &

Location:

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits:

The pay range for this position is $18.00 - $18.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision;
Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available;
Life Insurance (Voluntary Life & AD&D for the employee and dependents);
Short and long-term disability;
Health Spending Account (HSA);
Transportation benefits;
Employee Assistance Program;
Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type:

This is a fully onsite position in Jacksonville, FL.

Final date to receive applications:

This position is anticipated to close on Aug 13, 2026.