Administrative Assistant
Job in
Jacksonville, Duval County, Florida, 32232, USA
Listed on 2026-08-05
Listing for:
Aston Carter
Full Time
position Listed on 2026-08-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Clerical, Office Assistant
Job Description & How to Apply Below
Job Description:
This role provides front desk reception, administrative support, and mailroom coordination in a professional office environment. The Administrative Assistant serves as the first point of contact for visitors and callers, manages high-volume phone traffic, supports scheduling and office operations, and handles incoming and outgoing mail and packages. This position offers opportunities for growth and development within a collaborative team environment.
Responsibilities:
+ Greet visitors and provide professional front desk support.
+ Answer and route 100-200 incoming phone calls per day.
+ Manage incoming and outgoing mail, packages, and courier deliveries.
+ Scan, organize, and maintain electronic documents and records.
+ Route emails, faxes, and messages to appropriate team members.
+ Prepare, print, and assemble business documents as needed.
+ Order and maintain office supplies.
+ Coordinate meeting room schedules and calendars.
+ Perform filing, data entry, and general administrative support.
+ Utilize Outlook, Word, Excel, Adobe, and other office software.
+ Provide excellent customer service over the phone and in person.
+ Support office operations and assist team members as needed.
+ Maintain an organized and professional front desk area.
Essential
Skills:
+ 1+ year of administrative, receptionist, or customer service experience.
+ Proficiency with Microsoft Word, Excel, Outlook, and Adobe.
+ Strong verbal and written communication skills.
+ Ability to multitask in a fast-paced environment.
+ Strong attention to detail and organizational skills.
+ Experience handling high call volumes and office communications.
+ Professional, customer-focused demeanor.
Additional Skills &
Qualifications:
+ Associate's or Bachelor's degree preferred.
+ Experience supporting general office operations.
+ Familiarity with scheduling, filing, and document management.
+ Customer service or front desk experience preferred.
APPLY NOW!!!
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Pay and Benefits
The pay range for this position is $18.00 - $18.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Jacksonville,FL.
Final date to receive applications
This position is anticipated to close on Aug 13, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to…
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