Executive Assistant, Marketing Administration, Baptist Downtown

About Baptist Health

Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.

• Answer phone, screen calls, respond to callers, takes messages, or forward appropriately
• Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets
• Respond to information requests
• Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc
• Retrieve, open and sort mail
• Organize social/business functions for small/large groups
• Prepare travel arrangements for business travel and educational conferences, prepare expense reports
• Prepare correspondence, reports, communications, and presentations
• Assist with preparation for meetings; prepare agendas and transcribe minutes as needed
• Manage department files; maintain schedule for boardroom, order and maintain office/break room equipment and supplies
• Handle confidential information & materials with discretion and diplomacy
• Assist other executive assistants as needed (projects, telephone/office coverage, etc.)

• Experience in Word/PowerPoint/Excel/Outlook required.
• 2-3 Years Office Experience required.
• Experience with Budgeting, Event Planning, Office Management preferred.

• HS Diploma/GED

Primary

Location:

Downtown - 841 Building