Fee-Build Operations Coordinator

Position purpose:

Coordinate administrative functions of the Construction department between the internal team and external clients.

General

Duties and Responsibilities:

Code and process construction overhead invoices

Assisting construction teams stay aligned with client standards, product specifications, and deliverables.

Manage contracts, change orders, approvals, and reporting

Ensure timelines align with client expectations and internal construction schedules.

Monitor feed, cost updates, and financial reporting requirements

Manage services, code invoices, and process payments for Cox internet services

Confirm, verify, and coordinate all utility services including inspections and terminations

Manage expense reports for construction personnel

Serving as the main communication link between the builder and the developer/investor

Document safety infractions received from Construction Managers Receive and track Lot Verification Forms Coordinate Toolbox Talks with Construction Managers, Area Managers, and Corporate Keep inventory and process invoices for all waste management services

Manage water deliveries and invoicing for all field offices

Generate and manage weekly, monthly and quarterly reports including, but not limited to, production reports, WIP, EPO, build time, and month-end construction closing documents

Complete and file all construction registrations and insurance

Manage Dust Control Certifications and SWPPP NOI/NOT, permits and renewals, signage, recordkeeping, etc.

Tabulate Construction Manager field audits and create and maintain monthly scorecards

Assist with warranty tickets and processes

Assist with building permits, other permits and construction starts

Basic administrative duties for the department

Organizing all documentation, scopes of work, and client requirements before construction begins

Other duties as assigned

Qualifications:

High school diploma or equivalent

One or more years of experience as an administrative professional

Strong computer skills with an emphasis on Word and Excel Excellent customer service skills

Able to multi-task and meet deadlines

Strong communication skills

Able to develop and maintain positive and cooperative working relationships

Exemplary record of attendance and punctuality

Able to perform the essential functions of the position with or without a reasonable accommodation

Essential Functions:

Maintain stationary position up to 2 hours at a time in order to utilize telephone and computers.

Frequently communicate with persons inside and outside the company through spoken or written word; must be able to exchange accurate information in these communications.

Exercise good judgment and sound decision making when investigating and responding to questions or concerns, when applying general knowledge to determine appropriate action in a specific situation, and in other duties.

Frequently assess, recognize, input and interpret characters on a computer screen or on physical documents.

Regularly produce accurate reports under strict deadlines using computer software.

Able to read and understand words presented in writing.

Able to write in a manner that others understand.

Able to hear and understand the speech of others.

Able to speak so that others understand.

Able to order items based on a set of rules.

Able to move about the office occasionally to access productivity machinery and confer with other persons.
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