Administrative Assistant - Operations & Supply Chain

Fanatics Commerce is the global leader in licensed sports merchandise, operating a vertically integrated platform that designs, manufactures, and delivers officially licensed apparel, jerseys, headwear, and collectibles for major leagues, teams, and events worldwide. With more than 900 e-commerce sites and a global omnichannel presence across digital, in-venue, and retail, Fanatics Commerce reaches fans in over 180 countries and powers official fan experiences for many of the world's most iconic sports properties.

At Fanatics, we bring our BOLD Leadership Principles to life every day - building championship teams, obsessing over fans, acting with entrepreneurial speed, and delivering with a determined and relentless mindset.

The Administrative Assistant provides administrative, scheduling, communication, and coordination support to the Operations Sr. Leadership Team. This role partners closely with the Senior Executive Assistant and cross-functional partners to ensure leaders and teams have the support needed to stay prepared, organized, and aligned in a fast-paced environment. The Administrative Assistant delivers business and fan impact through BOLD leadership and execution excellence, leveraging data, automation, and AI-enabled insights.

Success is measured by the ability to deliver results through BOLD capabilities and measurable outcomes.

• Partner closely with the Senior Executive Assistant to support broader administrative needs, office coordination, and key organizational initiatives across the Operations team.
• Build positive working relationships with leaders, team members, internal partners, and external stakeholders to facilitate seamless communication and coordination.
• Coordinate meetings across the Operations Team and other cross-functional teams, ensuring all participants are prepared and aligned.

• Support leadership events, executive visits, supplier meetings, town halls, onboarding activities, and team meetings to ensure they run smoothly and reflect well on the organization.
• Improve communication flow by ensuring information, materials, and updates are shared clearly and in a timely manner across teams and stakeholders.
• Help prepare, format, and organize presentations, business review materials, leadership updates, and team communications that support informed decision-making.
• Maintain organized files, documents, trackers, and team resources to support visibility and follow-through on key priorities.

• Leverage technology and digital tools — including Microsoft Office, Teams, and AI tools such as Claude and ChatGPT — to improve organization, communication, and productivity.
• Proactively identify opportunities to streamline administrative processes, improve coordination, and reduce friction for the leadership team.
• Adapt quickly to changing priorities in a fast-paced environment, bringing resourceful problem-solving to administrative and operational challenges.

• Manage and maintain calendars, meeting schedules, travel arrangements, and day-to-day logistics with accuracy and strong attention to detail.
• Prepare meeting agendas, organize materials, capture follow-up items, and ensure action items are tracked through to completion.
• Handle confidential information with professionalism and sound judgment, maintaining the highest level of discretion at all times.
• Embrace a "no task is too small" mindset, taking ownership of a wide variety of administrative tasks, team needs, and special projects as assigned.

We are building a future-ready organization. This role is expected to:

• Apply AI and technology to improve efficiency, quality, and outcomes
• Use data and digital tools to inform decisions and enhance performance
• Demonstrate curiosity and adaptability in adopting new technologies and ways of working
• Contribute to a culture of innovation and continuous improvement

CAPABILITIES & EXPERIENCE YOU BRING

• 2+ years of…