Front Desk Administrator

Front Desk Receptionist

Kavaliro is seeking a personable, detail-oriented, and highly organized Front Desk Receptionist to serve as the face of our client's Jacksonville office. In this role, you'll create a welcoming experience for visitors, support daily office operations, and provide administrative assistance to our client's Sales Leadership Team. The ideal candidate enjoys interacting with people, thrives in a fast-paced environment, and takes pride in keeping the office running efficiently.

Location:

Jacksonville, FL (Onsite)

Schedule:

Monday – Friday

Pay: $17-22 per hour

Key Responsibilities Front Desk & Office Operations

• Greet and assist visitors, clients, vendors, and employees while delivering a professional and welcoming experience.
• Answer, screen, and direct incoming phone calls and inquiries.
• Oversee visitor check-in procedures and help maintain office security protocols.
• Receive, organize, and distribute incoming mail, packages, and courier deliveries.
• Ensure the reception area, conference rooms, and shared office spaces remain clean, organized, and presentation-ready.
• Coordinate meeting room schedules and assist with meeting preparation as needed.
• Maintain accurate electronic and physical filing systems.
• Monitor office, breakroom, and workplace supply inventories, placing orders as necessary.
• Assist with travel coordination, meeting logistics, and general office administrative tasks.
• Handle confidential and sensitive information with discretion and professionalism.

Sales Administration Support

• Provide administrative support to the Sales Executive Team, assisting with daily activities and special projects.
• Manage the full expense reporting process for Sales leadership, ensuring reports are accurate, complete, and submitted in accordance with company policies and deadlines.
• Assist with additional administrative requests and cross-functional initiatives as business needs evolve.

Qualifications

• High school diploma required;
  Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• 1+ years of experience in a receptionist, administrative assistant, office coordinator, or similar support role.
• Experience preparing and submitting employee expense reports.
• Proficient with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills with the ability to interact professionally at all levels.
• Excellent organizational, time management, and multitasking abilities.
• Capable of working independently while effectively managing competing priorities.
• Strong attention to detail and a customer-service mindset.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Experience supporting executives or senior leadership.
• Previous experience in a corporate, technology, or other fast-paced business environment.
• Administrative support experience within a Sales, Commercial, or Business Development team.

Physical Requirements This position requires frequent sitting and walking throughout the workday, along with occasional lifting of office supplies or packages weighing up to 20 pounds. Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.