General Admin Specialist

Job Summary

The General Admin Specialist provides administrative and operational support to ensure the smooth day-to-day functioning of the facility. This role is responsible for coordinating facility activities, maintaining records, supporting staff and management, handling correspondence, and assisting with various administrative projects.

• Manage daily facility operations and administrative processes.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and conference rooms.
• Prepare reports, presentations, and business documents.
• Maintain filing systems, databases, and company records

• Monitor and order facility supplies and equipment.
• Coordinate maintenance, repairs, and vendor services.
• Assist with onboarding new employees and facility orientation.
• Ensure facility policies and procedures are followed.

• Enter, update, and maintain accurate information in company systems.
• Organize and archive documents in both electronic and paper formats.
• Generate routine reports and track administrative metrics.

• Serve as a point of contact for internal departments and external vendors.
• Support management with special projects and administrative tasks.
• Assist with travel arrangements, accommodations, and expense reporting when needed.

• Maintain confidentiality of company and employee information.
• Ensure proper documentation and compliance with company policies.
• Support audits and administrative reviews as required.

• High school diploma required;
  Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, facility support, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and work independently.
• Strong attention to detail and accuracy.

• Experience with ERP, CRM, or document management systems.
• Knowledge of facility administration best practices.
• Problem-solving and customer service skills.
• Ability to maintain professionalism in a fast-paced environment.

• Ability to sit, stand, and use a computer for extended periods.
• Occasionally lift or move facility supplies up to 25 pounds.

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